Operations Admin & Coordination Specialist

Grolife Group; City of Brisbane; On-site; AUD 60,000 - 80,000; Full time

Benefits offered by this job

Flexible hours

Supportive team environment

Growth opportunities

Varied role

Full-time position

Job summary

Grolife Landscape Management in Brisbane is seeking an energetic Operations Administration Assistant to support day-to-day operations and keep the business running smoothly. Reporting to the Administration Manager, you’ll work closely with management, field staff, and clients, acting as a central point of coordination across operations, compliance, and administration.

This role requires strong organisational skills, high attention to detail, and excellent communication.

Qualifications

• Previous experience in administration, operations, or scheduling roles (preferred but not essential).
• Strong organisational skills with the ability to manage multiple priorities.
• High attention to detail, particularly with compliance and data accuracy.
• Excellent communication and interpersonal skills.
• Ability to work in a fast-paced, team-oriented environment.
• Experience in construction, landscaping, or trade-based industries (highly regarded).

Responsibilities

• Coordinate onboarding, inductions, site access, and workforce mobilisation.
• Prepare and maintain site rosters aligned with operational requirements.
• Liaise with supervisors and site teams to support workforce planning.
• Book training and site-specific inductions for personnel.
• Coordinate vehicle allocation and schedule maintenance bookings.
• Organise uniforms, PPE, and general site equipment requirements.
• Monitor employee licences, tickets, and training requirements.
• Maintain the training matrix and ensure compliance records are up to date.
• Ensure all onboarding and training documentation is accurate and current.
• Maintain job management systems, client databases, and internal trackers.
• Enter and review personnel timesheets.
• Assist with invoicing and purchase orders.
• Support documentation, reporting, and data entry requirements.
• Coordinate day-to-day administrative and operational tasks.
• Manage documentation, trackers, and internal processes.
• Support booking of training and other staff requirements.
• Contribute to improving workflows and documenting procedures.
• Provide general administrative support to the wider team.
• Act as a key point of contact across departments.
• Maintain high levels of customer service for internal and external stakeholders.
• Support communication between field teams, management, and clients.
• Undertake occasional ad hoc and personal assistant duties as required.

Skills

Administration

Operations

Scheduling

Attention to detail

Communication

Job description

Grolife Landscape Management in Brisbane is seeking an energetic Operations Administration Assistant to support day-to-day operations and keep the business running smoothly. Reporting to the Administration Manager, you’ll work closely with management, field staff, and clients, acting as a central point of coordination across operations, compliance, and administration.

This role requires strong organisational skills, high attention to detail, and excellent communication.