Onsite Office & Project Administrator

Sydney Earthworks; Sydney; On-site; AUD 55,000 - 75,000; Full time

Job summary

Sydney Earthworks in Mount Vernon is hiring a full-time Office/Project Administrator to join our small team. The role involves preparing timesheets, data entry, maintaining records, and coordinating transport allocations, with 38 hours per week onsite from 8:00 am to 4:30 pm.

The suitable candidate will have proven administrative experience (minimum 5 years), be proficient in Microsoft Office, and able to work independently or in a team while delivering accurate results in a fast-paced civil

Qualifications

• Proven experience as an Administration Assistant or similar role.
• Minimum 5 years experience.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook). (Intermediate Excel)
• Excellent organisational and multitasking abilities.
• Strong communication and interpersonal skills.
• Attention to detail and problem-solving skills & think outside the box.
• Ability to work independently and as part of a team.
• Knowledge of office management systems and procedures.
• Time Management and ability to multi-task in a high-paced environment.
• Administration experience in civil industry and Transport highly desirable.
• Personal Induction and Plant Onboarding
• Demonstrated ability to work as part of a team.
• Attention to detail and a high level of accuracy.
• Ability to work autonomously and without prompting.
• Ability to prioritise and work under pressure.
• Excellent customer service and phone manner.

Responsibilities

• Prepare timesheets for all our subcontractors & employees.
• Data entry - Maintain Spreadsheets and be able to cross reference between programs
• Maintain accurate records and organise documentation.
• Daily allocation of Transport part of business (highly desirable)
• Assist in daily office tasks, including managing phone calls & emails.
• A suitable candidate will be well-rounded with a can-do attitude and able to work effectively in a small team and be willing to also assist with administrative tasks and duties as required.

Skills

MS Office proficiency

Time management

Communication

Teamwork

Detail-oriented

Education

High school diploma or equivalent

Tools

Microsoft Excel (Intermediate)

Data entry

Job description

Sydney Earthworks in Mount Vernon is hiring a full-time Office/Project Administrator to join our small team. The role involves preparing timesheets, data entry, maintaining records, and coordinating transport allocations, with 38 hours per week onsite from 8:00 am to 4:30 pm.

The suitable candidate will have proven administrative experience (minimum 5 years), be proficient in Microsoft Office, and able to work independently or in a team while delivering accurate results in a fast-paced civil