Onboarding & Recruitment Administrator

Rogers Resourcing; Wanneroo; On-site; AUD 65,000 - 82,000; Full time

Job summary

Rogers Resourcing is seeking an Onboarding & Recruitment Administrator to manage end-to-end candidate onboarding from offer to start date for clients in mining, construction and engineering.

You will coordinate onboarding tasks, handle high volumes of candidate correspondence, check clearances and site requirements, and support the team in a fast-paced, growth-focused environment.

Qualifications

• Strong administrative background in a fast-paced environment.
• Excellent interpersonal and communication abilities.
• Ability to manage own workload and prioritise.
• Autonomous, team player and calm under pressure.
• Experience with recruitment onboarding, HR or site administration is valued.

Responsibilities

• Onboarding Administration - from offers, booking medicals to post start check ins with candidates
• Managing high volume of candidate correspondence - email, text and phone
• Contact successful candidates with next steps
• Recruitment system administration, updating candidates notes
• Saving documents and following client onboarding process to a T
• Requesting, managing all necessary tickets and paperwork
• Liaising with client staff to ensure the new candidate has a strong start to employment
• Organising and reviewing National Police Clearances
• Tracking progress of onboarding candidates and site inductions
• Check ins with new employees prior to start date and after first week
• Willingness to assist team during peak periods to complete tasks
• Sending nurture emails to candidates in talent pools
• 360 Recruitment - assisting candidates with queries, interviews, and references

Skills

Interpersonal skills

Attention to detail

Administration

Time management

Communication

Problem solving

Microsoft Outlook

Excel

Tools

Microsoft Outlook

Excel

Job description

Onboarding & Recruitment Administrator

• 360 Recruitment & Onboarding Administration Support
• Attention to detail, strong administration skills & experience is essential
• Take ownership of the onboarding of candidates from offer to start date for clients
• Subcontractor background /understanding advantageous but not essential - Mining, Construction, Engineering, Drilling or other FIFO
• Opportunity for Career Development in a small growing business
• Ability to pivot in a fast paced environment
• Full Time position

About Us

At Rogers Resourcing, we work closely with our clients to provide solutions in Resource Planning & Recruitment within Mining, Construction & Engineering. We are not a traditional Recruitment agency but offer a retainer model to provide an all-rounded service to our clients with a focus on building relationships with our client's teams to avoid isolated recruitment solutions with a focus on quality recruitment.

As part of our service, our approach allows us to consult on operational, organisational development and strategic resource planning to align recruitment solutions with the overall client's business objectives, which in turns supports retention, new and existing employees.

We love what we do, we're passionate about our approach. Small business, small team. We value people, innovation and transparency.

About You

We are looking for a customer facing individual, with strong interpersonal skills and attention to detail in following client onboarding processes is key. This is a varied and autonomous role in a fast-paced environment, at Rogers we are outcome focused.

Key Responsibilities:

• Onboarding Administration - from offers, booking medicals to post start check ins with candidates
• Managing high volume of candidate correspondence - email, text and phone
• Contact successful candidates with next steps
• Recruitment system administration, updating candidates notes
• Saving documents and following client onboarding process to a T
• Requesting, managing all necessary tickets and paperwork
• Liaising with client staff to ensure the new candidate has an organised and strong start to employment
• Organising and reviewing National Police Clearances
• Tracking progress of onboarding candidatesLiaising with site administrators, ensuring mine site specific requirements and inductions are completed for candidates starting work on site.
• Check ins with new employees prior to start date and one week after their start date
• Willingness to assist team members and support the team during peak periods to get the task over the line
• Sending our nurture emails to relevant candidates in talent pools
• 360 Recruitment - assisting candidates with recruitment phone queries, booking video interviews, conducting phone screens, reference checks

Essential Experience:

• Previous administration experience working in a fast paced environment
• Interpersonal and communication skills
• Ability to manage own workload and prioritise
• Autonomous, team player and calm under pressure
• Ability to problem solve and make phone calls as required to ensure communication is clear and any issues actual or foreseen are resolved promptly
• Previous experience in recruitment, onboarding, HR, site administration or mobilisation is highly regarded but not essential
• Organised and proactive approach with ability to prioritise against deadlines
• Experience - Microsoft Outlook, Excel
• When candidates are starting employment on the weekend or Monday on a mine site or other location, a willingness to take the phone home or monitor emails is important some weekends. This is managed between the team, so no team member is on call every weekend.
• The recruitment process will include a national police clearance.