On-Site Administrative Specialist – Mulwala

Thales Group; Mulwala; Remote; AUD 55,000 - 75,000; Full time

Benefits offered by this job

Fitness Passport Discount

Employee discounts

Paid parental leave

Veterans leave

Novated lease options

Training and development opportunities

Wellbeing & support partner

Job summary

Thales Group in Mulwala is seeking an Administrative Assistant to provide essential on-site support across the facility. You will operate the site switchboard, handle on-site queries, and ensure smooth daily operations.

You will maintain filing systems, coordinate travel and expense reconciliations, and assist with amenities and utilities. The role requires office experience, proficiency in Word, Excel and PowerPoint, and strong customer service skills.

Qualifications

• Relevant experience within an office environment.
• Demonstrated working knowledge of Office programs (Word, Excel, PowerPoint).
• High level of customer service and communication skills.
• Ability to prioritise workload and meet deadlines.
• Strong negotiation and problem-solving abilities.

Responsibilities

• Provide administrative support across the site as required.
• Site switchboard operation and paging service.
• Point of contact for incoming and onsite queries and direction of these messages.
• Maintaining archiving systems, creating and recording accurate electronic files, maintaining access to archives and destruction lists.
• Arrange travel and complete expense reconciliations.
• Preparation of all amenities/utilities as required.

Skills

Office software proficiency

Customer service

Time management

Negotiation

Problem solving

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Job description

Thales Group in Mulwala is seeking an Administrative Assistant to provide essential on-site support across the facility. You will operate the site switchboard, handle on-site queries, and ensure smooth daily operations.

You will maintain filing systems, coordinate travel and expense reconciliations, and assist with amenities and utilities. The role requires office experience, proficiency in Word, Excel and PowerPoint, and strong customer service skills.