Administrative Coordinator - Site Support & Travel

Thales; Yarrawonga; On-site; AUD 60,000 - 80,000; Full time

Benefits offered by this job

Competitive remuneration & Super

Fitness Passport Discount

Affiliate discounts

Paid Parental Leave

Veterans Leave

Novated Lease options

Training & development opportunities

Wellbeing & Support Partner

Job summary

Thales Australia is seeking an Administration Support professional to join our defence team in NSW. You will provide front-line support across site operations, manage records, coordinate travel, and respond to onsite inquiries with professional customer service.

The ideal candidate has office software skills (Word, Excel, PowerPoint), strong organisational abilities and the discretion to handle sensitive information. Australian defence security clearance is required for this role.

Qualifications

• Relevant experience within an office environment.
• Demonstrated ability to provide high level customer service.
• Ability to prioritise workload and manage deadlines.
• Strong written and verbal communication skills.
• Discretion with sensitive information and records handling.

Responsibilities

• Provision of administrative support across the site as required.
• Site Switchboard operation and paging service.
• Point of contact for incoming and onsite queries and direction of these and/or message to the appropriate area.
• Maintaining archiving systems, creating and recording of accurate electronic files for the facility, maintain and monitor access to archives and maintain destruction list.
• Arrange travel & complete expense reconciliations.
• Preparation of all amenities/utilities as required.

Skills

Customer service

Time management

Prioritisation

Negotiation

Problem solving

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Job description

Thales Australia is seeking an Administration Support professional to join our defence team in NSW. You will provide front-line support across site operations, manage records, coordinate travel, and respond to onsite inquiries with professional customer service.

The ideal candidate has office software skills (Word, Excel, PowerPoint), strong organisational abilities and the discretion to handle sensitive information. Australian defence security clearance is required for this role.