Administrative Assistant

Thales Group; Mulwala; Remote; AUD 55,000 - 75,000; Full time

Benefits offered by this job

Fitness Passport Discount

Employee discounts

Paid parental leave

Veterans leave

Novated lease options

Training and development opportunities

Wellbeing & support partner

Job summary

Thales Group in Mulwala is seeking an Administrative Assistant to provide essential on-site support across the facility. You will operate the site switchboard, handle on-site queries, and ensure smooth daily operations.

You will maintain filing systems, coordinate travel and expense reconciliations, and assist with amenities and utilities. The role requires office experience, proficiency in Word, Excel and PowerPoint, and strong customer service skills.

Qualifications

• Relevant experience within an office environment.
• Demonstrated working knowledge of Office programs (Word, Excel, PowerPoint).
• High level of customer service and communication skills.
• Ability to prioritise workload and meet deadlines.
• Strong negotiation and problem-solving abilities.

Responsibilities

• Provide administrative support across the site as required.
• Site switchboard operation and paging service.
• Point of contact for incoming and onsite queries and direction of these messages.
• Maintaining archiving systems, creating and recording accurate electronic files, maintaining access to archives and destruction lists.
• Arrange travel and complete expense reconciliations.
• Preparation of all amenities/utilities as required.

Skills

Office software proficiency

Customer service

Time management

Negotiation

Problem solving

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Job description

## Administrative AssistantApply: On-Site: Mulwala: Full time: Posted Today: R0340898At Thales, we know technology has the ability to make our world more secure, sustainable, and inclusive – and that it’s all driven by human intelligence.Because it takes human intelligence to build and power the systems and solutions that people depend on every day. So we stay curious and make space for diverse points of view. We share what we know and we challenge what’s possible.From manufacturing and engineering to cybersecurity and space, we’re driving progress in some of the world’s most important industries – and working together to build a future we can all trust. **OUR BENEFITS**Competitive remuneration + SuperFitness Passport Discount – Access to a network of Gyms across AUS from $15 P/WEmployee discounts with a number of affiliates (Travel, Car hire, Tech, Medical Insurance)Modernised Paid Parental LeaveVeterans LeaveNovated Lease optionsPersonal & professional training development opportunitiesSonder – Wellbeing & Support Partner **OUR TEAM** Our Munitions teams in Benalla and Mulwala produce propellants, explosives and munitions for defence and commercial uses. With ongoing investment into research and development, we produce some of the world’s most high-performing guided weapons and explosive ordnance systems. And being at the forefront of a rapidly evolving industry gives our teams constant opportunities to build on their technical expertise. **YOUR ROLE** * Provision of administrative support across the site as required* Site Switchboard operation and paging service* Point of contact for incoming and onsite queries and direction of these and/or message to the appropriate area* Maintaining archiving systems, creating and recording of accurate electronic files for the facility, maintain and monitor access to archives and maintain destruction list* Arrange travel & complete expense reconciliations* Preparation of all amenities/utilities as required**YOUR EXPERIENCE** * Relevant experience within an office environment* Demonstrated working knowledge of Office programs - Word, Excel, PowerPoint, etc* High-level of customer service / communication (written and verbal) to all customers.* Ability to prioritise workload and utilising effective time management skills to meet deadlines* Exercise negotiation and problem-solving skills**AUSTRALIAN DEFENCE ROLES & SECURITY** A Defence security clearance is required for this role, applicants must be Australian citizens and eligible to obtain and maintain an appropriate clearance. Additional information with regards to clearances is available from the Australian Government Security Vetting Agency website http://www.defence.gov.au/AGSVA/. In some cases, individuals who hold a current clearance from a foreign government may be eligible to have this clearance recognised by the Australian Government and be eligible for this role. The Australian Defence Trade Controls Act (DTCA) is applicable and as such, your nationality may be a factor in determining your suitability for this role.**WE ENCOURAGE YOU TO APPLY** After you have applied, you will receive an email acknowledging your application. We’ll then provide a personalised experience for suitablePrior to being offered employment, you will need to complete pre-employment police checks.