Administrative Assistant

Thales; Yarrawonga; On-site; AUD 60,000 - 80,000; Full time

Benefits offered by this job

Competitive remuneration & Super

Fitness Passport Discount

Affiliate discounts

Paid Parental Leave

Veterans Leave

Novated Lease options

Training & development opportunities

Wellbeing & Support Partner

Job summary

Thales Australia is seeking an Administration Support professional to join our defence team in NSW. You will provide front-line support across site operations, manage records, coordinate travel, and respond to onsite inquiries with professional customer service.

The ideal candidate has office software skills (Word, Excel, PowerPoint), strong organisational abilities and the discretion to handle sensitive information. Australian defence security clearance is required for this role.

Qualifications

• Relevant experience within an office environment.
• Demonstrated ability to provide high level customer service.
• Ability to prioritise workload and manage deadlines.
• Strong written and verbal communication skills.
• Discretion with sensitive information and records handling.

Responsibilities

• Provision of administrative support across the site as required.
• Site Switchboard operation and paging service.
• Point of contact for incoming and onsite queries and direction of these and/or message to the appropriate area.
• Maintaining archiving systems, creating and recording of accurate electronic files for the facility, maintain and monitor access to archives and maintain destruction list.
• Arrange travel & complete expense reconciliations.
• Preparation of all amenities/utilities as required.

Skills

Customer service

Time management

Prioritisation

Negotiation

Problem solving

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Job description

At Thales, we know technology has the ability to make our world more secure, sustainable, and inclusive – and that it’s all driven by human intelligence.

Because it takes human intelligence to build and power the systems and solutions that people depend on every day. So we stay curious and make space for diverse points of view. We share what we know and we challenge what’s possible.

From manufacturing and engineering to cybersecurity and space, we’re driving progress in some of the world’s most important industries – and working together to build a future we can all trust.

Our Benefits

• Competitive remuneration + Super
• Fitness Passport Discount – Access to a network of Gyms across AUS from $15 P/W
• Employee discounts with a number of affiliates (Travel, Car hire, Tech, Medical Insurance)
• Modernised Paid Parental Leave
• Veterans Leave
• Novated Lease options
• Personal & professional training development opportunities
• Sonder – Wellbeing & Support Partner

OUR TEAM

Our Munitions teams in Benalla and Mulwala produce propellants, explosives and munitions for defence and commercial uses. With ongoing investment into research and development, we produce some of the world’s most high-performing guided weapons and explosive ordnance systems. And being at the forefront of a rapidly evolving industry gives our teams constant opportunities to build on their technical expertise.

YOUR ROLE

• Provision of administrative support across the site as required
• Site Switchboard operation and paging service
• Point of contact for incoming and onsite queries and direction of these and/or message to the appropriate area
• Maintaining archiving systems, creating and recording of accurate electronic files for the facility, maintain and monitor access to archives and maintain destruction list
• Arrange travel & complete expense reconciliations
• Preparation of all amenities/utilities as required

Your Experience

• Relevant experience within an office environment
• Demonstrated working knowledge of Office programs - Word, Excel, PowerPoint, etc
• High-level of customer service / communication (written and verbal) to all customers.
• Ability to prioritise workload and utilising effective time management skills to meet deadlines
• Exercise negotiation and problem-solving skills

AUSTRALIAN DEFENCE ROLES & SECURITY

A Defence security clearance is required for this role, applicants must be Australian citizens and eligible to obtain and maintain an appropriate clearance. Additional information with regards to clearances is available from the Australian Government Security Vetting Agency website http://www.defence.gov.au/AGSVA/. In some cases, individuals who hold a current clearance from a foreign government may be eligible to have this clearance recognised by the Australian Government and be eligible for this role. The Australian Defence Trade Controls Act (DTCA) is applicable and as such, your nationality may be a factor in determining your suitability for this role.

We’re proud to be endorsed by WORK180 as an Employer for All Women, but we know there’s always more we can do. We’ll continue to foster industry partnerships, employee resource groups (ERGs) and development opportunities to make Thales a genuinely equitable employer, for everyone.