Administration Officer

Williams Equipment Engineering; Toowoomba Regional; On-site; AUD 50,000 - 70,000; Full time

Job summary

Williams Equipment Engineering in Toowoomba QLD is seeking an Administration Officer to support daily operations across workshop and office settings. You will coordinate schedules, manage records, process invoices, and assist project delivery with a focus on accuracy and client service.

The role emphasises strong organisational skills, clear communication, and the ability to work both independently and as part of a team within a small, professional environment.

Qualifications

• Proven experience in an administrative role, ideally in engineering or technical industries.
• Strong organisational and time-management skills.
• Excellent written and verbal communication abilities.
• Proficiency with Microsoft Office (Word, Excel, PowerPoint); WorkGuru is a plus.
• Ability to work independently and as part of a team.
• High attention to detail and multitasking capability.

Responsibilities

• Manage day-to-day administrative tasks to ensure smooth operations.
• Assist with coordinating workshop schedules and maintain calendars.
• Handle all correspondence, including emails and phone calls.
• Organise and maintain records and documentation.
• Process invoices and assist with financial tasks.
• Support project management activities and prepare reports.
• Assist in onboarding and training new team members.
• Deliver exceptional customer service to clients and vendors.

Skills

Administrative experience

Organisation

Communication skills

Independent and collaborative work

Attention to detail

Teamwork

Multitasking

Tools

Microsoft Office Suite

Job description

Williams Equipment Engineering – Toowoomba QLD

At Williams Equipment Engineering, we specialise in providing innovative engineering solutions and high-quality equipment for the mining and heavy machinery industries. With a reputation for excellence and a commitment to delivering outstanding service, we are seeking a dedicated and organised Administration Officer to help ensure our daily operations run seamlessly.

The Role

As our Administration Officer, you’ll play a crucial role in supporting the efficient operation of our workshop and office. From coordinating schedules to maintaining records and assisting the team, your work will directly contribute to our success.

Key Responsibilities

• Manage day-to-day administrative tasks to ensure smooth operations.
• Assist with coordinating workshop schedules and maintain calendars.
• Handle all correspondence, including emails and phone calls.
• Organise and maintain records and documentation.
• Process invoices and assist with financial tasks.
• Support project management activities and prepare reports.
• Assist in onboarding and training new team members.
• Deliver exceptional customer service to clients and vendors.

What We’re Looking For

• Proven experience in an administrative role (experience in engineering or technical industries is a plus).
• Strong organisational and time-management skills.
• Exceptional written and verbal communication abilities.
• Proficiency in Microsoft Office Suite, including Word, Excel and PowerPoint. Experience with WorkGuru is advantageous but not essential.
• Ability to work independently and collaboratively as part of a team.
• Keen attention to detail and multitasking capabilities.
• Team player working closely with General Manager, Office Staff and Workshop Staff.

What We Offer

• Competitive salary based on your experience.
• Opportunities for career development and training.
• A supportive, collaborative, and professional work environment.