Administration & Finance Manager

Core Talent; Fremantle; On-site; AUD 100,000 - 120,000; Full time

Benefits offered by this job

Autonomy

Job summary

Core Talent in Fremantle, WA is seeking an experienced Administration & Finance Manager to join its leadership team on a full-time basis. You will own the finance and administration functions, deliver accurate financial reporting, maintain controls, and support business growth across projects in Western Australia.

Reporting to senior management, you will manage AP/AR, payroll, budgeting, cash flow, and procurement, while driving process improvements and ensuring compliance.

Qualifications

• Experience as Administration & Finance Manager or similar role.
• Budgets, forecasts, cash flow and financial reporting expertise.
• Payroll, AP/AR, and reconciliations management.
• Strong commercial acumen and stakeholder engagement.
• Advanced Excel and accounting software skills.
• Autonomous, hands-on approach to work.

Responsibilities

• Manage day-to-day finance function including accounts payable, accounts receivable, payroll, and reconciliations.
• Prepare monthly management reports, budgets, forecasts, and financial analysis.
• Monitor cash flow and provide reporting on business performance and financial position.
• Oversee end-of-month and end-of-year processes.
• Support project costing, profitability analysis, and financial reporting.
• Liaise with external accountants, auditors, banks and providers.
• Lead procurement, supplier accounts and expenditure controls.
• Maintain financial controls, systems and reporting procedures.
• Lead office administration and business support functions.
• Support contract administration, tender submissions, and project documentation.
• Ensure compliance with statutory requirements and accurate records.
• Identify opportunities to improve efficiency and reporting capability.
• Provide strategic commercial insights to senior leadership.

Skills

Finance management

Budgeting

Forecasting

Cash flow

Financial reporting

Excel

Stakeholder comms

Autonomy

Education

Accounting degree

Tools

Xero

MYOB

Pronto

Job description

Administration & Finance Manager

Fremantle | Full-Time | $100,000 - $120,000 + Super (Negotiable)

A well-established project-based business operating throughout Western Australia is seeking an experienced Administration & Finance Manager to join its leadership team.

This is a diverse and hands‑on role suited to a commercially minded professional who can take ownership of the company's finance and administration functions while supporting business growth and operational performance.

Working closely with senior leadership, you will be responsible for providing accurate financial reporting, maintaining strong financial controls, overseeing office administration, and driving process improvements across the business. This position offers genuine autonomy and the opportunity to play a key role in shaping the future success of a growing organisation.

About the Role

Reporting directly to senior management, you will oversee the day-to-day finance and administration functions of the business while providing valuable commercial insight and support.

You will be responsible for ensuring the business maintains accurate financial records, strong reporting processes, effective cash flow management, and efficient administrative systems to support ongoing projects and business operations.

• Manage the day-to-day finance function, including accounts payable, accounts receivable, payroll, and reconciliations.
• Prepare monthly management reports, budgets, forecasts, and financial analysis.
• Monitor cash flow and provide reporting on business performance and financial position.
• Oversee end-of‑month and end-of‑year financial processes.
• Support project costing, profitability analysis, and financial reporting.
• Liaise with external accountants, auditors, banks, and financial service providers.
• Manage procurement processes, purchase orders, supplier accounts, and expenditure controls.
• Implement and maintain financial controls, systems, and reporting procedures.
• Lead office administration and business support functions.
• Support contract administration, tender submissions, and project documentation.
• Maintain accurate business records and ensure compliance with statutory requirements.
• Identify opportunities to improve efficiency, reporting capability, and business performance.
• Provide support to senior leadership on strategic business initiatives and decision‑making.

About You

To be successful in this position, you will demonstrate:

• Previous experience in an Administration & Finance Manager, Finance Manager, Business Support Manageror similar role.
• Strong experience managing finance functions within a small to medium‑sized business.
• Proven capability in budgeting, forecasting, cash flow management, and financial reporting.
• Experience overseeing payroll, accounts payable, accounts receivable, and reconciliations.
• Strong commercial acumen and the ability to analyse business performance and identify improvement opportunities.
• Excellent organisational and time management skills with strong attention to detail.
• Advanced Microsoft Excel and financial systems experience.
• Strong communication skills with the ability to engage stakeholders at all levels.
• A proactive, hands‑on approach and the ability to work autonomously.

Desirable

• Experience within construction, engineering, mining, contracting, manufacturing, or project‑based environments.
• Experience using Xero, MYOB, Pronto, or similar ERP/accounting systems.
• Tertiary qualifications in Accounting, Finance, Commerce, Business, or a related discipline.
• Experience supporting operational and project‑based teams.

What's on Offer

• Competitive salary package of $100,000 - $120,000 + Super.
• A genuine leadership position with autonomy and influence.
• Broad exposure across finance, administration, and business operations.
• Opportunity to work directly with senior decision‑makers.
• Stable long‑term career opportunity within a growing WA business.
• Supportive team culture and a collaborative working environment.

If you're an experienced finance and administration professional looking for a varied leadership role where you can take ownership, influence business outcomes, and contribute to a growing organisation, we'd love to hear from you.