Office Operations Lead & Administration Coordinator

Complete Site Services Ltd; Perth; On-site; AUD 60,000 - 75,000; Full time

Job summary

Complete Site Services Ltd is seeking an Office Manager / Administration Coordinator to be the go-to person for a busy Perth office. You’ll provide general administrative support, prepare and format documents, and coordinate meetings while maintaining filing systems.

You’ll also manage day-to-day office needs and act as a reliable, proactive point of contact for staff and management. Ideal candidates are exceptionally organised, proactive, and confident communicators, with strong written skills

Qualifications

• Exceptionally organised with strong attention to detail.
• Proactive and able to see what needs doing without being asked.
• Professional, friendly and confident communicating with people.
• Strong in written communication and document formatting.
• Comfortable using Microsoft Office and general office systems.

Responsibilities

• Provide general administrative support to management and staff.
• Prepare and format letters, correspondence and business documents, high level of detail required.
• Collate and present weekly from divisions Management Reports.
• Maintain highly organised electronic filing systems.
• Coordinate meetings, room bookings and meeting preparation, minutes to be taken also.
• Assist in answering incoming calls, welcome visitors and direct enquiries.
• Manage office stationery, uniforms and stock levels.
• Keep meeting rooms, shared areas and office facilities organised.
• Assist with printers, consumables and other everyday office equipment.
• Follow up tasks and ensure administrative matters are completed.
• Be the central go-to person for day-to-day office needs

Skills

Exceptionally organised with attention

Proactive and initiative

Professional, friendly communication

Written communication & document templ

Microsoft Office proficiency

Reliable and practical

Multitasking & prioritisation

Ownership & follow-through

Tools

Microsoft Office Suite

Job description

Complete Site Services Ltd is seeking an Office Manager / Administration Coordinator to be the go-to person for a busy Perth office. You’ll provide general administrative support, prepare and format documents, and coordinate meetings while maintaining filing systems.

You’ll also manage day-to-day office needs and act as a reliable, proactive point of contact for staff and management. Ideal candidates are exceptionally organised, proactive, and confident communicators, with strong written skills