Office Manager / Administration Coordinator

Complete Site Services Ltd; Perth; On-site; AUD 60,000 - 75,000; Full time

Job summary

Complete Site Services Ltd is seeking an Office Manager / Administration Coordinator to be the go-to person for a busy Perth office. You’ll provide general administrative support, prepare and format documents, and coordinate meetings while maintaining filing systems.

You’ll also manage day-to-day office needs and act as a reliable, proactive point of contact for staff and management. Ideal candidates are exceptionally organised, proactive, and confident communicators, with strong written skills

Qualifications

• Exceptionally organised with strong attention to detail.
• Proactive and able to see what needs doing without being asked.
• Professional, friendly and confident communicating with people.
• Strong in written communication and document formatting.
• Comfortable using Microsoft Office and general office systems.

Responsibilities

• Provide general administrative support to management and staff.
• Prepare and format letters, correspondence and business documents, high level of detail required.
• Collate and present weekly from divisions Management Reports.
• Maintain highly organised electronic filing systems.
• Coordinate meetings, room bookings and meeting preparation, minutes to be taken also.
• Assist in answering incoming calls, welcome visitors and direct enquiries.
• Manage office stationery, uniforms and stock levels.
• Keep meeting rooms, shared areas and office facilities organised.
• Assist with printers, consumables and other everyday office equipment.
• Follow up tasks and ensure administrative matters are completed.
• Be the central go-to person for day-to-day office needs

Skills

Exceptionally organised with attention

Proactive and initiative

Professional, friendly communication

Written communication & document templ

Microsoft Office proficiency

Reliable and practical

Multitasking & prioritisation

Ownership & follow-through

Tools

Microsoft Office Suite

Job description

Office Manager / Administration Coordinator

We are seeking a highly organised, proactive and hands-on Office Manager / Administration Coordinator to become the go-to person for our busy office.

This is a varied role suited to someone who takes pride in keeping an office organised, professional and running smoothly. You’ll support management and staff across a wide range of administrative and practical day-to-day tasks. We are results driven and not driven by Titles.

Key Responsibilities

• Provide general administrative support to management and staff
• Prepare and format letters, correspondence and business documents, high level of detail required.
• Collate and present weekly from divisions Management Reports.
• Maintain highly organised electronic filing systems
• Coordinate meetings, room bookings and meeting preparation, minutes to be taken also.
• Assist in answering incoming calls, welcome visitors and direct enquiries
• Manage office stationery, uniforms and stock levels
• Keep meeting rooms, shared areas and office facilities organised
• Assist with printers, consumables and other everyday office equipment
• Follow up tasks and ensure administrative matters are completed
• Be the central go-to person for day-to-day office needs

About You

• Exceptionally organised with strong attention to detail
• Proactive and able to see what needs doing without always being asked
• Professional, friendly and confident communicating with people
• Strong in written communication and document formatting
• Comfortable using Microsoft Office and general office systems
• Reliable, practical and willing to assist wherever required
• Able to prioritise and manage multiple tasks
• Someone who takes ownership and follows things through

If you enjoy creating order, helping people and being the person who keeps everything running behind the scenes, we’d love to hear from you.