Perth Legal Office Coordinator

Nulsen Disability Services; Western Australia; Hybrid; AUD 60,000 - 75,000; Full time

Benefits offered by this job

Discounts to gyms and studios across A

Employee Assistance Program

Discounted health insurance

Competitive referral bonus

Other amazing perks!

Job summary

Mills Oakley in Perth is seeking an Office Coordinator to join our Administration team on a full-time basis. Reporting to the Office Manager, you will manage onboarding, desk setups, mail, archiving, and reception coverage while coordinating with building management and service providers.

Ideal candidates have 1–2 years in a similar admin role, a strong client-service focus, excellent time management, and a proactive approach to prioritising tasks and meeting deadlines.

Qualifications

• 1–2 years’ experience in a similar administrative role.
• Strong client-service focus with excellent time management and communication skills.
• Demonstrates prioritising tasks and initiative.
• Good attention to detail and a proven history of meeting deadlines.

Responsibilities

• Induction of new starters including manage building access passes.
• Setting up desks for new starters and arranging office moves.
• Coordinate and liaise with stakeholders such as building management and service providers.
• Manage incoming and outgoing mail (internal, external & national).
• Data entry including reconciling invoices, special mail requests (Australia Post and Couriers).
• Archiving, both physical and electronic files.
• Handling confidential client documents and files.
• Working with spreadsheets and maintaining records.
• Overseeing stock control for stationery and kitchen supplies.
• Court filing and safe custody when required.
• Coordinate office events (office, client and social committee).
• Setting up boardrooms for meetings and events.
• Reception coverage.

Skills

Client service

Time management

Communication

Prioritisation

Initiative

Attention to detail

Meeting deadlines

Job description

Mills Oakley in Perth is seeking an Office Coordinator to join our Administration team on a full-time basis. Reporting to the Office Manager, you will manage onboarding, desk setups, mail, archiving, and reception coverage while coordinating with building management and service providers.

Ideal candidates have 1–2 years in a similar admin role, a strong client-service focus, excellent time management, and a proactive approach to prioritising tasks and meeting deadlines.