Office Operations Lead

Professionals Strata Team; Sydney; On-site; AUD 65,000 - 85,000; Full time

Job summary

Professionals Strata Team is seeking an Office Manager to coordinate day-to-day operations and oversee administrative functions. You will manage schedules, prepare documents and maintain files, while coordinating with suppliers, contractors and clients.

Ideal candidates will have at least 1 year of relevant experience, strong organisational and communication skills, and a proactive approach to improving office systems and processes.

Qualifications

• Relevant qualifications and/or at least 1 year of demonstrated experience in office management, business administration, business operations or a related field.
• Strong organisational and time-management skills.
• Excellent written and verbal communication skills.
• Strong attention to detail and the ability to manage multiple priorities.
• Demonstrated ability to work independently and as part of a team.
• Proficiency in Microsoft Office and common office administration systems.
• Strong problem-solving and decision-making skills.
• Ability to maintain confidentiality and handle sensitive business information professionally.
• Experience coordinating staff, contractors, service providers and external stakeholders.
• A professional and proactive approach to office administration and operations.

Responsibilities

• Manage and coordinate the day-to-day operations of the office.
• Oversee general administrative functions and office procedures.
• Coordinate schedules, meetings, appointments and correspondence.
• Prepare and maintain business documents, reports, records and office files.
• Manage office supplies, equipment and facilities.
• Liaise with suppliers, contractors, clients and other stakeholders.
• Assist management with administrative and operational matters.
• Coordinate and support staff administrative requirements.
• Monitor invoices, expenses and other office-related financial records.
• Implement and maintain effective administrative systems and processes.
• Ensure office policies and procedures are followed.
• Provide general administrative support to management and the wider team.

Skills

Organisational skills

Time-management

Communication skills

Attention to detail

Multitasking

Independent work

Teamwork

Microsoft Office

Problem-solving

Decision-making

Confidentiality

Stakeholder coordination

Proactive attitude

Education

Experience in office management / business administration

Tools

Microsoft Office Suite

Job description

Professionals Strata Team is seeking an Office Manager to coordinate day-to-day operations and oversee administrative functions. You will manage schedules, prepare documents and maintain files, while coordinating with suppliers, contractors and clients.

Ideal candidates will have at least 1 year of relevant experience, strong organisational and communication skills, and a proactive approach to improving office systems and processes.