Office Operations & Events Coordinator

Matador Capital Pty Ltd; Western Australia; On-site; AUD 55,000 - 75,000; Full time

Job summary

Matador Capital Pty Ltd in Perth, Western Australia, is seeking an Office Support Coordinator to ensure smooth day-to-day operations and provide practical administrative assistance to management and staff. You will oversee office facilities, travel logistics, events and correspondence, acting as a central contact for external providers while maintaining a professional, compliant and efficient workplace.

The role requires strong organisational skills, attention to detail, and proficiency with

Qualifications

• At least two years in office administration or similar role.
• Experience managing office operations in a professional corporate environment.
• Experience coordinating meetings, events, travel and stakeholder communications.
• Experience liaising with external service providers (IT, facilities, courier, marketing).
• Excellent organisational and time management skills.
• Strong written and verbal communication; professional and service-oriented.
• High attention to detail and accuracy in documents and records.
• Proficiency in Microsoft 365 apps.
• Ability to handle confidential information with discretion.
• Sound document management and filing skills.

Responsibilities

• Manage daily office operations including common areas, meeting rooms, and supplies.
• Arrange maintenance and services with external suppliers.
• Monitor stock levels and order stationery and general supplies.
• Coordinate mail, couriers, and shipments.
• Provide administrative support to management and staff.
• Coordinate meetings, bookings, catering, and materials.
• Arrange domestic and international travel and logistics.
• Manage the Director's diary and scheduling.
• Support company events, workshops, and stakeholder meetings.
• Handle incoming calls, emails, and inquiries and direct as needed.

Skills

Office coordination

Time management

Communication

Microsoft 365

Document management

Attention to detail

Discretion

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Teams

Job description

Matador Capital Pty Ltd in Perth, Western Australia, is seeking an Office Support Coordinator to ensure smooth day-to-day operations and provide practical administrative assistance to management and staff. You will oversee office facilities, travel logistics, events and correspondence, acting as a central contact for external providers while maintaining a professional, compliant and efficient workplace.

The role requires strong organisational skills, attention to detail, and proficiency with