Office Support Coordinator

Matador Capital Pty Ltd; Western Australia; On-site; AUD 55,000 - 75,000; Full time

Job summary

Matador Capital Pty Ltd in Perth, Western Australia, is seeking an Office Support Coordinator to ensure smooth day-to-day operations and provide practical administrative assistance to management and staff. You will oversee office facilities, travel logistics, events and correspondence, acting as a central contact for external providers while maintaining a professional, compliant and efficient workplace.

The role requires strong organisational skills, attention to detail, and proficiency with

Qualifications

• At least two years in office administration or similar role.
• Experience managing office operations in a professional corporate environment.
• Experience coordinating meetings, events, travel and stakeholder communications.
• Experience liaising with external service providers (IT, facilities, courier, marketing).
• Excellent organisational and time management skills.
• Strong written and verbal communication; professional and service-oriented.
• High attention to detail and accuracy in documents and records.
• Proficiency in Microsoft 365 apps.
• Ability to handle confidential information with discretion.
• Sound document management and filing skills.

Responsibilities

• Manage daily office operations including common areas, meeting rooms, and supplies.
• Arrange maintenance and services with external suppliers.
• Monitor stock levels and order stationery and general supplies.
• Coordinate mail, couriers, and shipments.
• Provide administrative support to management and staff.
• Coordinate meetings, bookings, catering, and materials.
• Arrange domestic and international travel and logistics.
• Manage the Director's diary and scheduling.
• Support company events, workshops, and stakeholder meetings.
• Handle incoming calls, emails, and inquiries and direct as needed.

Skills

Office coordination

Time management

Communication

Microsoft 365

Document management

Attention to detail

Discretion

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Teams

Job description

The Office Support Coordinator supports the efficient day-to-day operation of the office and provides practical administrative assistance to management and employees. The role is a central point of contact for office administration, facilities coordination, employee support, workplace compliance and liaison with external service providers. The position contributes to a professional, organised, safe and productive workplace.

Key responsibilities

• Manage daily office operations, including common areas, meeting rooms, supplies, equipment and inventory.
• Arrange maintenance, repairs and office services with external suppliers.
• Monitor stock levels and coordinate the timely ordering of stationery, kitchen and general office supplies.
• Coordinate incoming and outgoing mail, couriers and shipments.
• Provide administrative support to management and employees as required.
• Coordinate meetings, including scheduling, room bookings, catering and preparation of meeting materials.
• Arrange domestic and international travel, accommodation and related logistics.
• Manage the Director's diary, appointments and competing priorities, including meeting scheduling and coordination.
• Support the planning and delivery of company events, workshops, training sessions and stakeholder meetings.
• Manage incoming calls, emails and general enquiries, and direct matters to the appropriate person.

About you

• At least two years of experience in office administration, office coordination or a similar support role.
• Demonstrated experience managing office operations in a professional corporate environment.
• Experience coordinating meetings, events, travel and stakeholder communications.
• Experience liaising with external service providers, including IT, facilities, courier or marketing providers.
• Excellent organisational and time management skills, with the ability to manage competing priorities and meet deadlines.
• Strong written and verbal communication skills, with a professional and service-oriented approach.
• High attention to detail and accuracy in document preparation, recordkeeping and administrative processes.
• Proficiency in Microsoft 365, including Outlook, Word, Excel, PowerPoint and Teams.
• Ability to handle confidential information with discretion and sound judgement.
• Sound document management, filing and records administration skills.

About us

Matador Capital Pty Ltd is a venture-capital firm based out of Perth, Western Australia, that has a proven track record of identifying strategic resource projects that generate long-term value for shareholders. The team is experienced in identifying projects through assessing jurisdiction, development potential, and engineering the operating and capital costing to ensure that the development project is comparable with other profitable world class development and operating assets.

The Matador Capital team has a proven track record of identifying strategic resource projects that generate long-term value for shareholders.

The team is experienced in identifying projects through assessing jurisdiction, project growth potential and engineering the operating and capital costing to ensure the development project is comparable with other profitable world class development and operating assets.

The Matador Capital team has a proven track record of identifying strategic resource projects that generate long-term value for shareholders.

The team is experienced in identifying projects through assessing jurisdiction, project growth potential and engineering the operating and capital costing to ensure the development project is comparable with other profitable world class development and operating assets.