Office Operations Coordinator

Schiavello Group; Sydney; On-site; AUD 65,000 - 85,000; Full time

Job summary

Schiavello Group in Sydney is seeking an organized Office Coordinator to own day-to-day operations and provide essential administrative support. You will ensure a productive, well‑run workspace and help the broader team focus on core responsibilities.

Reporting to a senior manager, the role requires attention to detail, reliability, and the ability to manage multiple tasks across departments. Experience with vendors, facilities, and WHS processes is highly regarded.

Qualifications

• Minimum 3 years' experience in office coordination or administrative support.
• Proficient in Word, Excel, Outlook, PowerPoint.
• Strong organisational and time-management skills.
• Excellent written and verbal communication.
• Ability to work autonomously and collaboratively in a fast-paced environment.

Responsibilities

• Oversee the smooth running of office operations, ensuring an efficient and well-maintained workspace.
• Provide administrative support across departments, including document preparation, data entry, and internal coordination.
• Manage office facilities, liaise with suppliers and service providers, and oversee stock levels of office supplies.
• Coordinate meetings, calendars, appointments, and internal events, ensuring all logistics are taken care of.
• Assist in maintaining compliance documentation, accurate records, and preparation of operational reports.

Skills

Organisation

Microsoft Office

Time management

Communication

Teamwork

Vendor management

Tools

Microsoft Office Suite

Job description

Schiavello Group in Sydney is seeking an organized Office Coordinator to own day-to-day operations and provide essential administrative support. You will ensure a productive, well‑run workspace and help the broader team focus on core responsibilities.

Reporting to a senior manager, the role requires attention to detail, reliability, and the ability to manage multiple tasks across departments. Experience with vendors, facilities, and WHS processes is highly regarded.