Office Coordinator

CIP Constructions; City of Melbourne; On-site; AUD 60,000 - 80,000; Full time

Benefits offered by this job

Competitive salary package

Modern Sydney office location

Supportive team environment

Job summary

CIP Construction Group in Sydney seeks an organised Office Coordinator to manage day-to-day operations, support staff, and act as a central hub for the office.

You will coordinate facilities, onboarding, IT liaison, communications, and events, contributing to a positive, efficient workplace in a growing commercial construction environment.

This varied role offers opportunities to shape office processes, engage with suppliers, and assist leadership with business functions.

Qualifications

• Minimum professional experience in an Office Coordinator/Office Admin role.
• Experience with onboarding, facilities management, and IT coordination is desirable.
• Strong written and verbal communication skills.
• Ability to liaise effectively with external suppliers and service providers.

Responsibilities

• Office & Facilities Management: manage requests, security passes, supplies, courier bookings, and mail.
• Employee Support & Onboarding: assist new starters with desk setup, packs, and equipment delivery.
• IT Coordination: liaise with external IT provider and coordinate repairs and issues.
• Administration & Communication: handle calls, website inquiries, records, and general support.
• Events & Team Engagement: assist with staff events, planning sessions, and logistics.

Skills

Organisational skills

Communication skills

Time management

Proactive problem solving

Stakeholder coordination

MS Office proficiency

Tools

Microsoft Office Suite

Job description

CIP Construction Group is a commercial industrial construction company delivering quality projects nationally across Australia. We pride ourselves on our positive and supportive work culture, and our ability to build strong relationships with our clients and colleagues alike, as our business continues to grow, we are seeking an organised, proactive, and personable Office Coordinator to become the central hub of our Sydney office.

The opportunity

Reporting to the leadership team, the Office Coordinator will be responsible for ensuring the smooth day-to-day running of our Sydney office while supporting employees, visitors, and key business functions.

This is an excellent opportunity for someone who enjoys a varied role, takes ownership of office operations, and thrives in a fast-paced environment where no two days are the same.

You will be the go-to person for office administration, facilities coordination, staff support, and liaising with external service providers.

Key Responsibilities

Office & Facilities Management

• Manage building and facilities-related requests with property management.
• Coordinate office security passes, including ordering, allocating, and maintaining records.
• Ensure office supplies are maintained, including stationery, kitchen consumables, and printer requirements.
• Coordinate courier bookings and deliveries.
• Manage incoming mail, distribute correspondence, and attend the post office as required.

Employee Support & Onboarding

• Coordinate uniform orders for employees.
• Assist with onboarding new team members, including desk setup, new starter packs, and coordinating laptop delivery.
• Support employees with general office and workplace requirements.

IT Coordination

• Act as the key liaison between staff and our external IT provider.
• Coordinate laptop repairs, equipment issues, and general IT support requests.
• Follow up on IT-related matters to ensure timely resolution.

Administration & Communication

• Manage inbound calls and ensure messages received through the phone service are directed to the appropriate team members.
• Monitor website enquiries and distribute requests to the relevant departments.
• Maintain office records and administrative systems.
• Provide general administrative support to the wider business as required.

Events & Team Engagement

• Assist with the coordination of staff events, business planning sessions, strategy workshops, and other company functions.
• Support the preparation and logistics associated with internal meetings and events.

About You

To be successful in this role, you will have:

• Previous experience in an Office Coordinator, Office Administrator, Office Manager, Reception, or similar administrative role.
• Excellent organisational skills and the ability to manage multiple priorities.
• Strong communication and interpersonal skills.
• A proactive, solutions-focused approach.
• High attention to detail and strong time management skills.
• Confidence working with external suppliers, contractors, and service providers.
• Proficiency in Microsoft Office Suite, particularly Outlook, Word, and Excel.
• Experience within the construction, engineering, property, or professional services sector will be highly regarded.

What We Offer

• A supportive and collaborative team environment.
• Opportunity to work with a growing and successful construction business.
• Competitive salary package.
• Modern Sydney office location.
• Varied and engaging role with exposure across the business.

If you're an organised and enthusiastic professional who enjoys being at the centre of business operations and creating a positive workplace experience, we'd love to hear from you.

CIP Construction Group is an equal opportunity employer and welcomes applications from diverse backgrounds.