Office Coordinator

Schiavello Group; Sydney; On-site; AUD 65,000 - 85,000; Full time

Job summary

Schiavello Group in Sydney is seeking an organized Office Coordinator to own day-to-day operations and provide essential administrative support. You will ensure a productive, well‑run workspace and help the broader team focus on core responsibilities.

Reporting to a senior manager, the role requires attention to detail, reliability, and the ability to manage multiple tasks across departments. Experience with vendors, facilities, and WHS processes is highly regarded.

Qualifications

• Minimum 3 years' experience in office coordination or administrative support.
• Proficient in Word, Excel, Outlook, PowerPoint.
• Strong organisational and time-management skills.
• Excellent written and verbal communication.
• Ability to work autonomously and collaboratively in a fast-paced environment.

Responsibilities

• Oversee the smooth running of office operations, ensuring an efficient and well-maintained workspace.
• Provide administrative support across departments, including document preparation, data entry, and internal coordination.
• Manage office facilities, liaise with suppliers and service providers, and oversee stock levels of office supplies.
• Coordinate meetings, calendars, appointments, and internal events, ensuring all logistics are taken care of.
• Assist in maintaining compliance documentation, accurate records, and preparation of operational reports.

Skills

Organisation

Microsoft Office

Time management

Communication

Teamwork

Vendor management

Tools

Microsoft Office Suite

Job description

We are a well-established and respected organisation, recognised for its commitment to operational excellence and a strong workplace culture. With over 60 years of industry success, Schiavello prides itself on innovation, teamwork, and continuous improvement. This is a fantastic opportunity to join a collaborative environment where employees are genuinely valued and supported.

About the Role

We are seeking a highly organised and proactive Office Coordinator to take ownership of day-to-day office operations and provide vital administrative support. This role is ideal for someone who thrives in a structured environment, has excellent attention to detail, and is passionate about creating a productive and well-managed workspace.

Reporting to a senior manager, you’ll become the go-to person for ensuring the office runs smoothly, enabling the broader team to focus on their core responsibilities.

Key Responsibilities

• Oversee the smooth running of office operations, ensuring an efficient and well-maintained workspace.
• Provide administrative support across departments, including document preparation, data entry, and internal coordination.
• Manage office facilities, liaise with suppliers and service providers, and oversee stock levels of office supplies.
• Coordinate meetings, calendars, appointments, and internal events, ensuring all logistical elements are taken care of.
• Assist in maintaining compliance documentation, accurate records, and preparation of operational reports.

Skills & Experience

• Minimum 3 years' experience in a similar office coordination, administration, or operational support role.
• High-level proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Exceptional organisational and time management skills, with the ability to juggle multiple tasks efficiently.
• Excellent written and verbal communication skills with a polished and professional approach.
• Ability to work both autonomously and collaboratively in a dynamic and fast-moving workplace.
• Experience managing office vendors, facilities, or WHS processes will be highly regarded.

Schiavello, a top 100 Australian private company built on quality, service excellence and innovation, has been creating and servicing world-class work and living environments for over 47 years.

Our clients are central to everything we do, through a culture of learning and entrepreneurship, we continuously challenge our thinking, and work collaboratively to drive innovation and deliver the best possible solutions that support their success and aspirations. Since 1966, Schiavello has worked with thousands of brands across a wide range of industries including office, hospitality, health, retail, residential and education.

Source: This is an extract from the company's own website.

Schiavello, a top 100 Australian private company built on quality, service excellence and innovation, has been creating and servicing world-class work and living environments for over 47 years.

Our clients are central to everything we do, through a culture of learning and entrepreneurship, we continuously challenge our thinking, and work collaboratively to drive innovation and deliver the best possible solutions that support their success and aspirations. Since 1966, Schiavello has worked with thousands of brands across a wide range of industries including office, hospitality, health, retail, residential and education.

Source: This is an extract from the company's own website.

What can I earn as an Office Coordinator