Office Manager & Events Coordinator

Ambition Recruitment; Sydney; On-site; AUD 70,000 - 90,000; Full time

Job summary

Ambition Recruitment is seeking an organised and proactive Office Manager & Events Coordinator to join our team in Sydney. You will support senior leaders, manage the day-to-day office operations and coordinate a series of high-profile events throughout the year, including conferences and executive meetings.

The role offers ownership, collaboration with stakeholders and career development opportunities. You will thrive in a varied environment, coordinating moving parts and delivering outstanding

Qualifications

• Experience in Office Management, Executive Assistance or Event Coordination.
• Strong organisational skills and attention to detail.
• Proven ability to manage multiple priorities and deadlines.
• Excellent written and verbal communication skills.

Responsibilities

• Provide executive and administrative support to senior leadership.
• Coordinate and deliver major events including conferences and meetings.
• Manage office operations and maintain efficient processes.
• Engage with members, stakeholders and external partners.
• Assist with budgeting, reporting and stakeholder communications when needed.

Skills

Office management

Executive assistance

Event coordination

Stakeholder engagement

Attention to detail

Multitasking

Proactive mindset

Communication

Tools

Microsoft Office Suite

Job description

Lead the delivery of major conferences, executive meetings and flagship events, coordinating every detail from planning through to execution.

• Partner closely with senior leadership, providing trusted support and contributing to strategic initiatives across the organisation.
• Enjoy a diverse and rewarding role that combines event management, stakeholder engagement, office operations and executive support within a collaborative team culture.

The Opportunity

An exciting opportunity exists for an organised, proactive and relationship-focused professional to join a respected membership-based organisation as an Office Manager & Events Coordinator.

This is far more than a traditional administration role. You'll be a key member of the team, responsible for ensuring the smooth day-to-day operation of the office while delivering a series of high-profile events throughout the year. Working closely with senior leaders, you'll play an integral role in creating exceptional experiences for members, stakeholders and internal teams.

If you thrive in a varied environment, enjoy coordinating moving parts and take pride in delivering outstanding results, this role offers genuine ownership, exposure and career development opportunities.

• Permanent full-time position with long-term career opportunities
• Opportunity to work alongside senior leadership and executive stakeholders
• Exposure to major conferences, executive meetings and industry events
• Supportive, collaborative and down-to-earth team culture
• Diverse role with a mix of events, administration, stakeholder engagement and project coordination

Key Responsibilities:

Executive & Administrative Support

• Manage executive calendars, meeting coordination and travel arrangements.
• Provide high-level administrative support to senior leadership.
• Maintain confidential records, documentation and filing systems.
• Assist with reporting, correspondence and stakeholder communications.

Event & Conference Management

• Coordinate and deliver major events including Central Council Meetings, Annual General Meetings, Executive Meetings and Regional Conferences.
• Manage venue sourcing, accommodation, travel arrangements, catering, audiovisual requirements and event logistics.
• Coordinate event schedules, speakers, stakeholders and suppliers.
• Provide onsite support to ensure successful event delivery.
• Monitor event budgets and identify opportunities for cost efficiencies and process improvements.

Office Operations & Stakeholder Engagement

• Oversee the day-to-day running of the office and ensure efficient operational processes.
• Support member engagement and maintain accurate database records.
• Foster positive relationships with members, stakeholders and external partners.

Identify opportunities to streamline procedures and improve operational efficiency.

About You:

You are someone who naturally takes ownership, stays one step ahead and enjoys bringing structure and organisation to a busy environment.

To be successful, you will have:

• Previous experience in Office Management, Executive Assistance, Event Coordination or a similar role.
• Exceptional organisational skills and a strong attention to detail.
• Proven ability to manage multiple priorities and deadlines simultaneously.
• Strong written and verbal communication skills.
• A proactive, solutions-focused mindset with the confidence to work independently.
• Experience coordinating events, meetings or conferences from end-to-end.
• Strong Microsoft Office and administrative systems experience.

The flexibility to occasionally travel and support events outside standard business hours.