Program & Events Coordinator - Education

Talent Connect Australia; Sydney; On-site; AUD 100,000 - 110,000; Full time

Job summary

Talent Connect Australia seeks an experienced Program & Events Coordinator to join our education-sector client on a 12-month fixed-term contract. The role combines program administration, event coordination and executive assistance in a busy office environment.

Based in Sydney's Eastern Suburbs, the position is full-time, Monday to Friday, office-based with responsibilities including stakeholder communications, bookings, reporting and process improvement to support professional development

Qualifications

• Demonstrated experience in program coordination, events administration or similar business support role (minimum 5 year experience).
• Exceptional organisational skills with the ability to manage competing priorities and meet deadlines.
• Previous experience within education, professional associations or similar professional services environment highly regarded.
• Strong interpersonal and communication skills with experience supporting senior stakeholders.
• High attention to detail with experience managing databases, preparing reports, and coordinating financial administration.
• Strong Microsoft Office skills and proactive approach to problem-solving.

Responsibilities

• Coordinate end-to-end administration and logistics of professional development programs, workshops and events, including bookings and registrations.
• Provide high-level administrative and executive support to a senior leader, including diary management and meeting coordination.
• Maintain accurate program records, databases and reporting systems with timelines and reports.
• Coordinate project activities and liaise with stakeholders to ensure successful program delivery.
• Manage financial administration including invoices, expenses, and coordination with Finance.
• Support internal communications and continuous improvement initiatives and streamline processes.

Skills

Program coordination

Events administration

Executive assistance

Stakeholder management

Attention to detail

MS Office

Tools

Microsoft Office

Databases

Job description

Program & Events Coordinator - Education

• Join a highly regarded organisation within the education sector
• Varied role combining program coordination, events and executive support
• Full-time, Monday to Friday | 100% office-based Eastern Suburbs
• Collaborative team environment within a highly regarded organisation

• Salary: $100,000 - $110,000 + super
• 12-month fixed-term contract
• Join a highly regarded organisation within the education sector
• Varied role combining program coordination, events and executive support
• Full-time, Monday to Friday | 100% office-based Eastern Suburbs
• Collaborative team environment within a highly regarded organisation

Organisation

Our client is a well-established and highly regarded organisation within the education sector, recognised for its commitment to excellence, professional development and fostering a collaborative and supportive working environment.
With a strong focus on continuous improvement and employee development, the organisation offers an engaging workplace where individuals are encouraged to contribute ideas, take initiative and make a meaningful impact.

Role

An exciting opportunity has become available for an experienced Program & Events Coordinator to join the team on a 12-month fixed-term contract.
Reporting to a senior leader, this varied and hands-on position combines program administration, event coordination, project support and executive assistance.

The successful candidate will play an integral role in coordinating professional development initiatives, managing administrative processes and ensuring the seamless delivery of programs and events.

Key Duties & Responsibilities

• Coordinate the end-to-end administration and logistics of professional development programs, workshops, conferences and events, including bookings, registrations and stakeholder communications.
• Provide high-level administrative and executive support to a senior leader, including diary management, meeting coordination, correspondence, presentations and minute-taking.
• Maintain accurate program records, databases and reporting systems, including tracking participation, managing timelines and preparing reports.
• Coordinate project activities, monitor deadlines and liaise with internal and external stakeholders to ensure successful program delivery.
• Manage financial administration, including processing invoices, tracking expenditure, reconciling expenses and liaising with Finance.
• Support internal communications and continuous improvement initiatives, including preparing promotional materials, updating content and streamlining administrative processes.

About You

We are seeking a proactive, personable and highly organised professional who enjoys working in a fast-paced environment and takes pride in delivering exceptional administrative support.

Essential Requirements

• Demonstrated experience in program coordination, events administration, executive assistance or a similar business support role. (minimum 5 year experience)
• Exceptional organisational skills, with the ability to manage competing priorities, coordinate multiple activities and meet deadlines.
• Previous experience within education, professional associations or a similar professional services environment will be highly regarded.
• Strong interpersonal and communication skills, with demonstrated experience supporting senior stakeholders and building effective working relationships.
• High attention to detail, with experience managing databases, preparing reports, maintaining accurate records and coordinating financial administration.
• Strong Microsoft Office skills, excellent systems aptitude and a proactive, adaptable approach to problem-solving and continuous improvement.