Office Manager

SB Recruitment Pty Ltd; Gold Coast City; On-site; AUD 65,000 - 85,000; Full time

Job summary

An established organisation on the Gold Coast is seeking an experienced Office Manager to take ownership of the day-to-day running of the office and be the first point of contact for clients and visitors.

The role combines office management, administration and reception responsibilities, with duties including greeting visitors, handling calls, coordinating meetings, ordering supplies, liaising with suppliers and supporting senior management.

Qualifications

• Minimum 3 years experience in office management, reception or a similar administrative position.
• Strong organisational and time management skills.
• Excellent written and verbal communication skills.
• A professional and approachable manner.
• Confidence dealing with clients, suppliers and internal stakeholders.
• Strong attention to detail.
• Good working knowledge of Microsoft Office.
• Ability to manage competing priorities and work autonomously.
• A proactive approach and willingness to assist wherever required.

Responsibilities

• Managing the day-to-day operations of the office.
• Meeting and greeting clients, visitors and suppliers.
• Answering and directing incoming calls and enquiries.
• Managing meeting rooms and coordinating appointments.
• Ordering office supplies and managing stock levels.
• Liaising with suppliers, contractors and service providers.
• Coordinating office maintenance and facilities requirements.
• Managing incoming and outgoing mail and couriers.
• Providing general administrative support across the business.
• Assisting with internal meetings, functions and events.
• Maintaining office presentation and ensuring shared areas are kept organised.
• Supporting senior management and the wider team with ad hoc requirements.

Skills

Office management

Reception

Administration

Communication skills

Time management

Tools

Microsoft Office

Job description

The Company

This established and successful organisation has built a strong reputation within its industry and offers a professional, welcoming and supportive working environment.

Based on the Gold Coast, the business is looking for an experienced Office Manager to take ownership of the day-to-day running of the office while also providing a warm and professional first point of contact for clients and visitors.

The Role

This is a varied, hands-on position suited to someone who enjoys being at the centre of a busy office. Combining office management, administration and reception responsibilities, you will play an important role in ensuring the office runs smoothly and efficiently.

Key responsibilities will include:

• Managing the day-to-day operations of the office
• Meeting and greeting clients, visitors and suppliers
• Answering and directing incoming calls and enquiries
• Managing meeting rooms and coordinating appointments
• Ordering office supplies and managing stock levels
• Liaising with suppliers, contractors and service providers
• Coordinating office maintenance and facilities requirements
• Managing incoming and outgoing mail and couriers
• Providing general administrative support across the business
• Assisting with internal meetings, functions and events
• Maintaining office presentation and ensuring shared areas are kept organised
• Supporting senior management and the wider team with ad hoc requirements

You…

You will be an experienced Office Manager, Receptionist or Senior Administrator who enjoys taking ownership and being the go-to person within an office.

To be successful, you will have:

• Minimum 3 years previous experience within office management, reception or a similar administrative position
• Strong organisational and time management skills
• Excellent written and verbal communication skills
• A professional and approachable manner
• Confidence dealing with clients, suppliers and internal stakeholders
• Strong attention to detail
• Good working knowledge of Microsoft Office
• The ability to manage competing priorities and work autonomously
• A proactive approach and willingness to assist wherever required