Office Manager

OctoSeek; City of Melbourne; On-site; AUD 65,000 - 90,000; Full time

Job summary

OctoSeek is seeking a compassionate Office Manager to oversee day-to-day office operations, drive efficiency, ensure compliance, and support a productive work environment.

You will lead staffing, coordinate resources, manage records and payroll, supervise the team, liaise with internal and external stakeholders, and uphold health and safety standards under Australian regulations.

Qualifications

• Diploma or Bachelor’s degree in Business Administration, Management, Office Administration, or a related field.
• Proven experience in office management, administration, or supervisory roles.
• Strong ability to manage teams, allocate resources, and oversee multiple functions.

Responsibilities

• Oversee day-to-day office operations to ensure efficiency and compliance.
• Lead resource and space management, including staff and equipment.
• Supervise staff performance, assign tasks, and monitor progress.

Skills

Office management experience

Leadership & team management

Strong communication

MS Office proficiency

Record keeping & compliance

Education

Diploma in Business Administration

Bachelor’s degree in related field

Tools

Microsoft Excel

Microsoft Outlook

PowerPoint

Job description

We're seeking a compassionate and dedicated Office Manager to join the team. The Office Manager is responsible for overseeing the day-to-day operations of the office to ensure efficiency, compliance, and a productive work environment. The role involves strategic planning, resource coordination, and staff supervision to support organizational objectives and maintain smooth office functions.

Key Responsibilities:

• Operational Planning and Oversight: Contribute to the development, implementation, and review of office systems, processes, and service delivery standards. Assist in setting priorities to ensure high-quality and efficient administrative operations.
• Resource and Space Management: Oversee the allocation and utilization of human resources, workspace, and equipment to support optimal office performance.
• Team Leadership and Performance Monitoring: Assign tasks, delegate responsibilities, and monitor staff performance to ensure work is completed accurately, on time, and in line with established standards.
• Records and Financial Administration: Manage office records, accounts, and documentation, ensuring accuracy, confidentiality, and compliance with organizational and legal requirements.
• Stakeholder Liaison: Act as the primary point of contact with internal and external professionals to coordinate office activities and facilitate the resolution of operational issues.
• Office Maintenance and Supplies: Ensure office facilities, equipment, and supplies are properly maintained and replenished to support uninterrupted operations.
• Health, Safety, and Compliance: Promote and maintain a safe working environment by ensuring compliance with occupational health and safety (OHS) regulations and implementing workplace safety standards.
• Legislative and Policy Adherence: Ensure all office operations align with relevant government legislation, policies, and internal procedures.
• Human Resources Coordination: Oversee personnel-related activities including recruitment, onboarding, training, performance management, promotions, payroll coordination, and day-to-day staff supervision.

Essential Qualifications:

• Diploma or Bachelor’s degree in Business Administration, Management, Office Administration, or a related field.
• Proven experience in office management, administration, or a supervisory role, preferably within a similar operational environment.
• Demonstrated ability to manage teams, allocate resources effectively, and oversee multiple administrative functions simultaneously.
• Strong understanding of office systems, procedures, and record management.
• Excellent communication, interpersonal, and leadership skills to coordinate with staff, management, and external stakeholders.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and other office management software.
• Solid knowledge of occupational health and safety (OHS) regulations and workplace compliance standards.
• Sound understanding of financial and payroll processes, including budget monitoring and expense tracking.

Desirable Qualifications:

• Certificate or advanced training in Leadership and Management, Human Resources, or Work Health and Safety.
• Familiarity with customer service principles and continuous improvement processes.

Personal Attributes and Core Competencies:

• High level of organizational and time-management skills with the ability to prioritize competing tasks.
• Attention to detail and commitment to accuracy in record-keeping and reporting.
• Problem-solving mindset with initiative to identify and resolve operational issues.
• Integrity, confidentiality, and professionalism in handling sensitive information.
• Ability to work independently as well as collaboratively in a team environment.

Other Requirements:

• Eligibility to work in Australia (citizenship, residency, or valid working visa).
• Willingness to undertake further training or professional development as required by the organization.