Office & HR Coordinator

Oly Homes; Yandina; On-site; AUD 60,000 - 80,000; Full time

Job summary

Oly Homes is seeking an organised, people-focused Office Manager to keep our front office and day-to-day operations running smoothly. Based at Reception, you will be the first point of contact for staff, visitors and clients, ensuring the office remains professional and well supported.

The role involves coordinating the Yandina office, assisting with HR matters, onboarding, staff records and a range of administrative tasks across contracts, estimating, drafting, sales and construction.

Qualifications

• Experience in office management, reception, administration or employee support is preferred.
• A formal HR qualification is not required.

Responsibilities

• Coordinate the day-to-day operation of the Yandina office.
• Provide a first point of contact for HR and employee administration matters.
• Assist with onboarding, inductions, staff records and other employee administration.
• Manage reception and provide a professional first point of contact.
• Answer calls, emails, visitors, and enquiries; direct them as needed.
• Coordinate calendars, appointments, meeting rooms and visitor arrangements.
• Manage office supplies, mail, and access registers.
• Coordinate office facilities, equipment, contractors and service providers.
• Prepare documents, minutes and correspondence.
• Support teams across contract administration, estimating, drafting, sales and construction.
• Create project folders and update information in Buildern and other systems.
• Assist with preconstruction administration, colour-selection, client handover folders, warranties, keys and final documentation.
• Support office communications, meetings and events.

Skills

Organization & coordination

Communication

Microsoft Office

People skills

HR administration

Tools

Buildern

Business systems

Job description

Oly Homes is seeking an organised, people-focused Office Manager to keep our front office and day-to-day operations running smoothly. Based at Reception, you will be the first point of contact for staff, visitors and clients, ensuring the office remains professional and well supported.

The role involves coordinating the Yandina office, assisting with HR matters, onboarding, staff records and a range of administrative tasks across contracts, estimating, drafting, sales and construction.