Office Manager

Private Advertiser; Western Australia; Presencial; AUD 65.000 - 90.000; Jornada completa

Descripción de la vacante

Private Advertiser, a boutique chartered accounting firm in Western Australia, seeks an Office Manager to support two partners and run daily administration. The role involves handling client communications, records, and compliance tasks while driving efficiency and accuracy.

The ideal candidate will be proficient with Xero, SuiteFiles, and Nowinfinity, possess strong organisational skills, and work well autonomously to meet deadlines.

Formación

• Proven experience in office management or practice administration.
• Strong organisational and communication skills.
• Ability to work independently and prioritise tasks.

Responsabilidades

• Manage day-to-day administration and smooth running of the office.
• Provide administrative support to two partners.
• Coordinate client communications and document filing.
• Maintain client records and electronic filing systems.
• Improve administrative processes and office efficiency.
• Manage accounts receivable and payable.
• Maintain Xero database and corporate entity lodgements.
• Assist with ASIC and ATO administrative requirements.

Conocimientos

Organisational skills

Attention to detail

Written and verbal communication

Herramientas

Xero

SuiteFiles

Nowinfinity

Descripción del empleo

A boutique chartered accounting firm is seeking a capable and proactive Office Manager to support two partners and oversee the day-to-day administration of the practice. This is a varied, hands-on role suited to someone who is comfortable working autonomously, managing competing priorities and ensuring the administrative, financial and compliance-related functions of the office are handled efficiently.

Key responsibilities

• Managing the day-to-day administration and smooth running of the office
• Providing administrative support to the two partners
• Coordinating correspondence, client communications and general office requirements
• Maintaining organised client records, documentation and electronic filing systems
• Identifying opportunities to improve administrative processes and office efficiencies
• Managing accounts receivable and payable
• Maintaining and administering the firm's Xero database
• Maintaining database and lodgements for corporate entities
• Assisting with ASIC administration, including company records, annual reviews and related documentation
• Managing routine ATO administrative requirements, lodgements and correspondence

About you

• Demonstrated experience using Xero, including maintaining and managing records and databases
• Experience with SuiteFiles document management software
• Experience with Nowinfinity corporate software, or similar
• Previous experience in office management, practice administration or a similar position
• Strong administrative and organisational skills, with excellent attention to detail
• Experience with debtor and creditor management
• Familiarity with ASIC and ATO administrative processes
• Strong computer skills and confidence working with business software
• Excellent written and verbal communication skills
• The ability to work independently, manage deadlines and prioritise competing tasks