Entry Level Client Services / Administration Assistant

Lionsterling; Bayside; On-site; AUD 45,000 - 60,000; Full time

Job summary

Lionsterling is seeking an entry level Client Services / Administration Assistant to work with our accounting team on a broad range of client and practice administration tasks in a professional accounting and advisory firm.

You will manage ASIC matters, prepare and lodge forms, assist with registrations and ABN/TFN/GST, liaise with clients and external parties, and support billing and general workflow. This role suits someone with strong organisation, attention to detail and a proactive approach.

Qualifications

• Experience in an accounting, professional services or corporate administration environment.
• Strong attention to detail and excellent organisational skills.
• Excellent written and verbal communication abilities.
• Comfort handling confidential client and business information.
• Proficient in Microsoft Office and quick to learn new systems.

Responsibilities

• Manage ASIC-related matters, including company registrations, changes to company details and director updates.
• Prepare and lodge ASIC forms and other corporate compliance documents.
• Assist with ABN, TFN, GST and PAYG registrations and related ATO administration.
• Liaise with clients, ASIC, the ATO and other external parties.
• Monitor shared inboxes and respond to client enquiries or direct matters to the appropriate accountant.
• Assist with billing, invoicing, debtors and general workflow administration.

Skills

Attention to detail

Organisational skills

Communication skills

Confidential information handling

MS Office proficiency

Ability to learn systems

Tools

Xero

XPM

Microsoft Office

Job description

Entry Level Client Services / Administration Assistant

Working closely with our accounting team, you will be responsible for a broad range of client and practice administration tasks in a professional accounting and advisory firm.

Key responsibilities

Managing ASIC-related matters, including company registrations, changes to company details, share structure changes, director and officeholder updates, registered office changes and other ASIC lodgements

Preparing and lodging ASIC forms and other corporate compliance documents

Assisting with company, trust and business name registrations and changes

Assisting with company incorporations and business structure establishment

Managing ASIC annual reviews, fee notices and compliance deadlines

Preparing and coordinating ASIC correspondence and client documentation

Assisting with ABN, TFN, GST and PAYG registrations and related ATO administration

Liaising with clients, ASIC, the ATO and other external parties as required

Monitoring shared inboxes and responding to client enquiries or directing matters to the appropriate accountant

Assisting with billing, invoicing, debtors and general workflow administration

About you

Has experience in an accounting, professional services or corporate administration environment

Has strong attention to detail and excellent organisational skills

Is comfortable working with confidential client and business information

Has strong written and verbal communication skills

Can manage competing priorities and meet deadlines

Is confident communicating with clients and external organisations

Has a proactive approach and is able to work independently

Is comfortable learning new systems and processes

Has a strong understanding of Microsoft Office

Previous experience with ASIC, ATO, Xero, XPM will be highly regarded