Office Manager

We-Are-Social; Sydney; On-site; AUD 60,000 - 75,000; Full time

Job summary

We Are Social in Sydney's Chippendale neighbourhood is seeking an Office Assistant/Manager to maintain a welcoming and productive workspace. You will support operations, P&C and leadership teams, organise events, onboarding logistics and marketing activities.

The role covers office management, front-of-house, travel and vendor coordination, and supporting CEO-level administration. A dynamic culture and collaborative environment are offered.

Responsibilities

• Maintain the office space, ensuring cleanliness, layout, and tidiness; keep office supplies and fridges well-stocked
• Manage front-of-house experience, including visitor arrivals, meeting room setups, and catering
• Contribute to managing the office budget, tracking costs related to supplies and building services
• Own the physical and administrative setup for new hires and leavers
• Take a proactive approach to identifying opportunities for improvement of office operations and systems
• Coordinate regular staff events (Monday breakfasts, weekly lunches) and manage the hosting schedule and prep for monthly agency meetings
• Foster a positive, collaborative culture, by strengthening team connection and ensuring employees feel supported and engaged
• Lead end-to-end logistics, venue sourcing and travel coordination for large-scale team offsites and client events
• Assist in executing culture-led and DE&I initiatives to boost team engagement
• Provide general administrative assistance to the CEO to streamline daily business operations
• Manage travel itineraries, accommodation bookings, meeting schedules and expense tracking for the CEO
• Coordinate the development of marketing campaigns, including drafting compelling copy and managing the production of high-quality marketing collateral
• Manage website, email marketing and social media channels (content creation, scheduling, engagement and optimisation)

Job description

If you're tuned into culture, love building connections, and are on the lookout for a fun office to kickstart each day, all while adding positive vibes for a team of creative minds, you’re in the right place. We’re looking for a new Office Assistant/Manager to join our team based in Chippendale.

The Office Manager at We Are Social plays a key role in maintaining a welcoming, inspiring and productive workspace. You'll be the maestro behind the scenes, orchestrating an enjoyable office experience for our staff and clients.

You will be a great support to the Operations, P&C and Leadership teams working to deliver company events, onboarding logistics and marketing initiatives.

RESPONSIBILITIES

Office Management

• Maintain the office space, ensuring cleanliness, layout, and tidiness are upheld; keep office supplies and fridges well-stocked
• Manage front-of-house experience, including visitor arrivals, meeting room setups, and catering
• Contribute to managing the office budget, tracking costs related to supplies and building services
• Own the physical and administrative setup for new hires and leavers
• Take a proactive approach to identifying opportunities for improvement of office operations and systems

Events & Agency Experience

• Coordinate regular staff events (Monday breakfasts, weekly lunches) and manage the hosting schedule and prep for monthly agency meetings
• Foster a positive, collaborative culture, by strengthening team connection and ensuring employees feel supported and engaged
• Lead end-to-end logistics, venue sourcing and travel coordination for large-scale team offsites and client events
• Assist in executing culture-led and DE&I initiatives to boost team engagement

Leadership Support

• Provide general administrative assistance to the CEO to streamline daily business operations
• Manage travel itineraries, accommodation bookings, meeting schedules and expense tracking for the CEO

Marketing & Social Media

• Coordinate the development of marketing campaigns, including drafting compelling copy and managing the production of high-quality marketing collateral
• Manage website, email marketing and social media channels (content creation, scheduling, engagement and optimisation)