Office Assistant (Part Time)

Binyan Studios; Melbourne; In loco; AUD 25.000 - 29.000; Part-time

Vantaggi offerti da questo lavoro

On-site role

Descrizione del lavoro

Binyan Studios in Melbourne offers a fully in-office part-time role on a fixed schedule (Mondays, Wednesdays and Fridays, up to 21 hours per week). You will handle front-d desk tasks, travel bookings, budget spreadsheets and onboarding support for the Melbourne studio.

The ideal candidate has 1+ years in administrative/EA roles, strong communication, and a keen eye for processes and detail. A proactive, flexible attitude and ability to multitask are essential for success.

Competenze

• 1+ years’ experience in an administrative, EA or office assistant role.
• Proficient in Google Suite - Docs, Sheets, Slides, Google Drive.
• Outstanding verbal and written communication skills.
• Highly organised with strong attention to detail and interest in processes, systems and planning.

Mansioni

• Keep the office tidy, organized and running smoothly daily.
• Answer calls and transfer messages.
• Order and maintain office supplies; manage mail and couriers.
• Meet and greet clients; coordinate staff travel (domestic & international).
• Maintain office expenditure spreadsheets and studio budget.
• Organise office events and staff onboarding in Melbourne.
• Support senior management during Annual Reviews.

Conoscenze

Admin experience

Google Suite

Verbal and written communication

Organised and detail-oriented

Can work under pressure

Flexible, proactive attitude

Independent with initiative

Multitasking and prioritisation

Team player

Creative mindset

Social media familiarity

Strumenti

Google Suite

Canva

Adobe Creative Suite (Photoshop, InDesign)

Descrizione del lavoro

This is a fully in-office role, based on a fixed part time schedule of Monday, Wednesday, and Friday (up to 21 hours per week).

SKILLS REQUIRED

• A vibrant, welcoming personality and positive attitude
• Minimum of 1+ years’ experience in an administrative, EA or an office assistant role
• Proficient in the use of Google Suite - Docs, Sheets, Slides, Google Drive
• Ability to manage well under pressure.
• Efficient, hard-working, proactive and self-motivated
• Have outstanding verbal and written communication skills
• Be highly organised with a strong attention to detail and an interest in processes, systems and planning
• Have the ability to work in a fast paced environment and possess a flexible 'can do' attitude
• Be able to take direction as well as the capacity to operate independently using initiative and self-direction to produce high quality work
• Ability to multitask, switch from project to project and prioritise effectively
• Committed and reliable team member
• A creative mind with an ability to suggest improvements
• Knowledge of social media platforms such as Facebook, LinkedIn, Instagram, and other relevant platforms a plus
• Design skills desirable – Canva, Adobe Creative Suite (Photoshop and InDesign)

MAIN DUTIES

• Ensure the office is tidy, clean, organised and runs smoothly on a day-to-day basis
• Answer the phone and transfer messages accordingly
• Order and maintain office, kitchen and equipment supplies
• Manage mail and book couriers
• Meet and greet clients as they arrive for meetings
• Organise and book staff travel - domestic and international, maintaining accurate records for all trips
• Maintain office expenditure spreadsheets and manage the studio budget
• Organise office events and team socials
• Assist with the onboarding process of all new staff to the Melbourne office including organisation of induction schedules
• Prepare all documentation & provide administrative support to senior management during Annual Reviews
• Maintain and review Melbourne office Work Health & Safety
• Coordinate with the IT department on operational needs of the office
• Manage relationships with vendors, service providers and building landlord, ensuring that all external invoices are checked and processed with accounts in a timely manner
• Responsible for developing and maintaining Melbourne office policies by setting up procedures and standards to guide the operation of the office
• Process gym & wellness benefit submissions for the Melbourne team
• Provide administrative support to senior stakeholders with other projects across the business as required

AND FOR YOU.......

You will be part of a diverse and dynamic workplace, with a relaxed professional approach. We work hard, but we know how to wind down too - whether it's catching up over a coffee, or heading out for lunch on a Friday with the team. We're more than just colleagues, we're a team that not only enjoys working but socialising together.