Office Manager

EST10 Recruitment; Sydney; On-site; AUD 70,000 - 90,000; Full time

Job summary

EST10 Recruitment is looking for a natural Office Manager to become the go-to person for the office. You’ll greet guests, keep the space running smoothly, and sort out daily details before they arise.

You’ll support the MD with calendar movements, meetings, and travel arrangements, while coordinating suppliers and maintaining a welcoming, professional office environment for the team and visitors.

Responsibilities

• Be the welcoming face of the office, greeting guests, setting up meeting rooms, and ensuring everyone is looked after
• Keep the office running beautifully day to day, from maintaining shared spaces to managing kitchen and office supplies
• Stay across the practical details, making sure everything is working as it should and coordinating suppliers or maintenance when needed
• Provide light EA support to the MD, keeping on top of calendar movements, meetings, and day-to-day arrangements
• Coordinate predominantly domestic travel, including flights and accommodation, alongside restaurant reservations and other bookings
• Provide general administrative support including scanning, photocopying, filing, bank reconciliations, and other ad hoc tasks

Skills

Office management

Diary management

Organised

Initiative

Calendar coordination

Vendor coordination

Job description

• This is a business with a lot going on! You’ll be close to the action, know what’s happening across the company, and quickly become part of the day-to-day rhythm
• The MD is quick, sharp, funny, and always moving! You’ll work closely together and become someone they genuinely rely on
• You’ll join a down-to-earth, approachable team where there’s plenty of personality and people genuinely enjoy working together
• There aren’t endless layers or unnecessary processes here. If something needs doing, you’ll have the autonomy to pick it up and make it happen
• They appreciate people who notice the little things – what needs ordering, fixing, organising, following up, or simply making better
• There’s plenty of variety and room to make the role your own as you learn the business and understand where you can add the most value
• They’re looking for someone who wants to become a trusted, long-term part of the team and really take ownership of their space

What is unique about you?

• You’re a natural Office Manager! You notice when something is running low, someone needs help, a meeting room isn’t ready, or something simply needs sorting – usually before anyone asks!
• You love being the go-to person and get genuine satisfaction from making everyone else’s day that little bit easier
• You’re warm, polished, and personable, but equally happy rolling up your sleeves and getting stuck into whatever needs doing
• You can switch gears quickly. One minute you’re organising the office, the next you’re helping the MD reshuffle a busy diary or pulling something together at short notice
• You’re naturally organised without being rigid. Plans change, priorities move, and you’re good at working out what actually matters
• You have initiative in spades! You don’t wait for a list of instructions when you can see exactly what needs to happen
• You’re confident around senior people and big personalities, while remaining grounded, discreet, and easy to work with
• You take pride in creating an office that feels organised, professional, welcoming, and somewhere people genuinely enjoy coming to work
• Most importantly, you’re reliable. If you say you’re going to handle something, people know it’s as good as done

A snapshot of your role….

• Be the welcoming face of the office, greeting guests, setting up meeting rooms, and ensuring everyone is looked after
• Keep the office running beautifully day to day, from maintaining shared spaces to managing kitchen and office supplies
• Stay across the practical details, making sure everything is working as it should and coordinating suppliers or maintenance when needed
• Provide light EA support to the MD, keeping on top of calendar movements, meetings, and day-to-day arrangements
• Coordinate predominantly domestic travel, including flights and accommodation, alongside restaurant reservations and other bookings
• Provide general administrative support including scanning, photocopying, filing, bank reconciliations, and other ad hoc tasks