Office Coordinator

ONA Recruitment Pty Ltd; Sydney; On-site; AUD 40,000 - 55,000; Part time

Job summary

Client in Sydney is seeking an Office Coordinator to provide administrative and receptionist support, ensuring the office runs smoothly across facilities and guest relations. You will lead on office coordination, AV setup, and training for new starters.

The role offers 20-24 hours per week across 4–5 days in a collaborative environment with visibility of the impact of your work. Strong organisational and communication skills are essential.

Qualifications

• Background in office support and management or transferable skills.
• Detail oriented, proactive, with strong time management.
• Excellent verbal and written communication.

Responsibilities

• Act as the central contact for all office facilities and WHS matters.
• Operate AV and video conferencing equipment; set up presentations.
• Induct and train new starters on office management procedures.
• Manage office archives, post, petty cash, and office supplies.
• Greet visitors, manage meeting rooms, and arrange catering.

Skills

Office support

Office management

Attention to detail

Time management

Verbal & written communication

Initiative

Autonomy

Team player

Tools

Audio Visual equipment

Job description

We are working with a longstanding client in their search for a strong Office Coordinator to provide administrative, guest relations, and general office support to ensure the office runs smoothly.

This role is within a privately owned group, with scope across commercial property, hotels, hospitality and investment management. You will be joining a growing, high-performing team that is very well regarded in their space.

Your role will take the lead on:

Office Coordination

• The key contact for all office, facilities, WHS and building management issues and enquiries from staff and external parties.
• Confidently operate the Audio Visual and video conferencing equipment including setup for presentations and troubleshooting.
• Induct and train all new starters on our office management procedures and facilities.
• Management of office archives, post, petty cash, office consumables and stationary.
• Account contact and Management of key subscriptions and business services.
• Organisation of team social events and days of significance.

Reception

• Greeting and directing of visitors, setting up the meeting rooms and when required ordering food and beverages for meetings.
• Post meeting ensure the meeting rooms are clean and tidy.
• First office contact – phones & reception, filtering and forwarding all office phone calls coming through the main directory.

Who you are?

• A background in office support and management or demonstrated transferrable skills
• Detail orientated, takes initiative, and excellent time management
• Excellent communicator, both verbal and written
• Solution driven and pro-active problem-solving mindset, strong sense of initiative.
• Strong sense of end-to-end ownership of all responsibilities or deliverables for the role.
• Excellent team player and ability to work autonomously.

Why this role?

• 20-24 hours per week across 4-5 days, we are open to the hours aligning to the right candidate's needs i.e. school hours etc.
• A business in continued growth, where the work you support has a visible result.
• A collaborative office where people help each other out rather than working in silos.