Office Manager

EST10; Sydney; On-site; AUD 65,000 - 90,000; Full time

Job summary

EST10 in Sydney is seeking an organised Office Manager to be the welcoming face of the office, manage day-to-day operations and keep the environment efficient and professional. You’ll support the MD with light executive assistant tasks, coordinate travel, manage suppliers, and maintain shared spaces.

The role offers autonomy, a down-to-earth team, and the chance to shape the office rhythm. You’ll anticipate needs, handle calendar movements, bookings, and ensure things run smoothly.

Responsibilities

• Welcome guests and coordinate meeting room setup
• Maintain office supplies and shared spaces day-to-day
• Coordinate suppliers and maintenance as needed
• Provide light EA support to the MD, including calendar movements
• Arrange domestic travel and bookings
• General admin tasks including scanning, filing, and reconciliations

Job description

This is a business with a lot going on! You’ll be close to the action, know what’s happening across the company, and quickly become part of the day‑to‑day rhythm

The MD is quick, sharp, funny, and always moving! You’ll work closely together and become someone they genuinely rely on

You’ll join a down‑to‑earth, approachable team where there’s plenty of personality and people genuinely enjoy working together

There aren’t endless layers or unnecessary processes here. If something needs doing, you’ll have the autonomy to pick it up and make it happen

They appreciate people who notice the little things – what needs ordering, fixing, organising, following up, or simply making better

There’s plenty of variety and room to make the role your own as you learn the business and understand where you can add the most value

They’re looking for someone who wants to become a trusted, long‑term part of the team and really take ownership of their space

What is unique about you?

You’re a natural Office Manager! You notice when something is running low, someone needs help, a meeting room isn’t ready, or something simply needs sorting – usually before anyone asks!

You love being the go-to person and get genuine satisfaction from making everyone else’s day that little bit easier

You’re warm, polished, and personable, but equally happy rolling up your sleeves and getting stuck into whatever needs doing

You can switch gears quickly. One minute you’re organising the office, the next you’re helping the MD reshuffle a busy diary or pulling something together at short notice

You’re naturally organised without being rigid. Plans change, priorities move, and you’re good at working out what actually matters

You have initiative in spades! You don’t wait for a list of instructions when you can see exactly what needs to happen

You’re confident around senior people and big personalities, while remaining grounded, discreet, and easy to work with

You take pride in creating an office that feels organised, professional, welcoming, and somewhere people genuinely enjoy coming to work

Most importantly, you’re reliable. If you say you’re going to handle something, people know it’s as good as done

A snapshot of your role….

Be the welcoming face of the office, greeting guests, setting up meeting rooms, and ensuring everyone is looked after

Keep the office running beautifully day to day, from maintaining shared spaces to managing kitchen and office supplies

Stay across the practical details, making sure everything is working as it should and coordinating suppliers or maintenance when needed

Provide light EA support to the MD, keeping on top of calendar movements, meetings, and day‑to‑day arrangements

Coordinate predominantly domestic travel, including flights and accommodation, alongside restaurant reservations and other bookings

Provide general administrative support including scanning, photocopying, filing, bank reconciliations, and other ad hoc tasks