Office Manager

Brook Recruitment; City of Melbourne; On-site; AUD 60,000 - 75,000; Full time

Benefits offered by this job

Onsite car parking

Job summary

Brook Recruitment is seeking an capable Office Manager to run a boutique private investment office in Melbourne. You will handle daily operations, reception, supplies and provide crucial EA/PA support to the CEO and executives.

You’ll coordinate office fit-out trades, oversee ongoing maintenance, organise events every 4–6 weeks, travel arrangements and calendar management. A proactive, reliable approach in a small team will help shape daily operations.

Qualifications

• Experience in office management or admin roles.
• Comfort in small-team environments.
• Ability to multitask and own tasks from start to finish.
• Proactive and reliable with good prioritisation.
• Demonstrated tenure and stability in roles.

Responsibilities

• Manage daily running of the office, including reception and supplies.
• Coordinate office fit-out trades and ongoing maintenance.
• Plan and coordinate events every 4–6 weeks (AV, catering, invites).
• Provide EA/PA support to the CEO and executives as needed.
• Coordinate end-to-end company travel.
• Organise meeting rooms and diaries; greet guests and build relationships.

Skills

Office management

Administration

Event coordination

EA/PA support

Stakeholder liaison

Job description

This is an opportunity to step into a genuine all rounder role within a boutique private investment firm, where your ability to keep the office running smoothly will be just as important as your willingness to pitch in wherever you're needed.
You'll work closely with the CEO and wider team, taking ownership of the office as a whole, events and some EA support, with the opportunity to make your mark on how the business runs day to day.

The Role

• Manage the daily running of the office, including reception, supplies and general administration
• Coordinate trades on the current office fit out, then take on ongoing building maintenance
• Coordinate events every four to six weeks for the business, including AV, catering and invite lists
• Provide EA and PA support to the CEO and other executives as needed
• Coordinate company travel from start to finish
• Organise meeting rooms and diaries, and make coffees for guests
• Build strong relationships with clients, contractors and the wider team
• Bring ideas forward and help shape how the office and events run as needed

About You

• Has previous experience in an office management, administration or corporate reception role
• Comes from a smaller or similarly hands on environment
• Enjoys variety in their work, and takes ownership of all tasks big or small
• Approaches tasks with a willingness to get stuck in
• Has a calm personality but enjoys building real relationships and mingling with people
• Is proactive and reliable, with strong judgement on prioritising a varied workload
• Has demonstrated strong tenure and stability throughout their career

The person matters just as much as the experience. We're looking for someone who takes genuine pride and ownership in their work, brings a calm and capable presence, and enjoys being part of a small, close-knit team.

What's On Offer?

• Full-time role, Monday to Friday, 9am to 5pm, with genuine stability
• Onsite car parking
• Close knit, supportive and high performing team
• Opportunity to be part of a growing, boutique investment business