Executive assistant / Office Administrator and HR Representative

Waratah Minerals Limited; Orange City Council; On-site; AUD 42,000 - 64,000; Part time

Job summary

Waratah Minerals Limited is seeking an Executive Assistant / Office Administrator & HR Representative to provide high-level support to the Managing Director and the Office Manager. This varied role combines executive assistance with HR, payroll and compliance tasks, requiring an organised, proactive self-starter who can operate across multiple functions.

The successful candidate will manage communications, coordinate travel, maintain employee records and assist with recruitment, onboarding and

Qualifications

• Experience in an administrative role with HR and payroll responsibilities.
• Proficient with Microsoft Office/365 and other business software.
• Strong written and verbal communication skills.
• Ability to manage multiple priorities in a busy environment.
• HR/payroll experience is advantageous (Xero exposure).

Responsibilities

• Providing executive and administrative support to the Managing Director.
• Supporting the Office Manager and broader team with day-to-day administration.
• Coordinating and booking travel arrangements.
• Processing monthly and fortnightly payroll.
• Assisting with HR management and administration.
• Maintaining employee records, HR systems and reporting.
• Assisting with recruitment, onboarding and employee documentation.
• Coordinating training and compliance requirements.
• Maintaining office supplies and general office organisation.
• Assisting with general administration and other business tasks as required.

Skills

Executive support

Organisational skills

Communication

HR experience

Payroll experience

Xero exposure

MS Office 365

Tools

Xero

MS Office 365

Job description

Executive assistant / Office Administrator and HR Representative

We are currently seeking a reliable, self-motivated and professional Executive Assistant / Office Administrator & HR Representative to join our growing team. This is a varied and hands-on role that will see you provide executive support to the Managing Director, administration support to the Office Manager and broader team, as well as assisting with HR, payroll and compliance functions. The successful candidate will be highly organised, approachable and proactive, with the ability to work independently, manage competing priorities and adapt to the changing needs of a busy business environment.

Key responsibilities

• Providing executive and administrative support to the Managing Director.
• Supporting the Office Manager and broader team with day-to-day administration.
• Coordinating and booking travel arrangements.
• Processing monthly and fortnightly payroll.
• Assisting with HR management and administration.
• Maintaining employee records, HR systems and reporting.
• Assisting with recruitment, onboarding and employee documentation.
• Coordinating training and compliance requirements.
• Maintaining office supplies and general office organisation.
• Assisting with general administration and other business tasks as required.

About you

• Excellent written and verbal communication skills.
• Strong organisational and time management skills.
• Experience using Microsoft Office/365 and other business software.
• Ability to manage multiple priorities and respond to changing business needs.
• Professional communication skills and the ability to liaise with staff, management, suppliers and visitors.
• Proactive, reliable and practical approach to supporting office and executive needs.
• Previous experience in an administrative role.
• HR and payroll experience, with Xero accounting experience or exposure highly regarded but not essential.

The Person We Are Looking For

• We are looking for someone who:
• Has high energy and enjoys working in a fast-paced, robust work environment.
• Enjoys variety and is comfortable working across different areas of the business.
• Enjoys connecting and communicating with a wide range of people.
• Is caring, considerate, calm and professional.
• Is comfortable working autonomously while also being a strong team player.
• Has previous experience in an administrative role.
• Has HR and payroll experience, withXero accounting experience or exposure highly regarded but not essential.

Why Join Us?

This is an excellent opportunity for an experienced administration professional who enjoys variety, responsibility and being an integral part of a growing business.

You will have the opportunity to work closely with the Managing Director and wider team in a role where your organisation, initiative and contribution will genuinely make a difference.

Flexible part-time hours

are available for the right candidate. Approximately 22hrs per week

Please note cutoff date for applications is 21st September 2026