Office Manager

Stellar Facilities Management; Melbourne; On-site; AUD 78,000 - 84,000; Full time

Benefits offered by this job

Full-time role

Docklands location

Competitive salary

Career development

Job summary

Stellar Facilities Management is seeking an Office Manager to support the day-to-day administration of our head office and client property operations from our Docklands, Victoria location.

You will coordinate office resources, staff rosters, recruitment activities, onboarding, and maintain records and SOPs, working closely with the Director and on-site teams to ensure efficient operations and compliant procedures.

Qualifications

• At least 1 year of relevant office administration or facilities management experience.
• Diploma qualification in Management or related field.
• Strong organisational and administrative skills.
• Experience coordinating staff, rosters or operational activities.
• Experience with recruitment administration and onboarding.
• Proficient with digital systems and workplace applications.

Responsibilities

• Coordinate day-to-day office administration and resources.
• Manage staff rosters, duties and attendance.
• Support recruitment activities, including job ads and interviews.
• Coordinate onboarding and related documentation.
• Maintain accurate records for employees, contractors and clients.
• Procure and maintain office equipment and supplies.
• Develop and implement office procedures and SOPs.
• Monitor health and safety compliance.
• Coordinate contractor documentation and insurance records.
• Manage office and facilities management systems.
• Audit client properties and service records.
• Liaise with management, staff, contractors and clients to coordinate requirements.

Skills

Organisational skills

Administrative skills

Staff coordination

Recruitment administration

Onboarding documentation

Digital systems

Record keeping

Education

Diploma in Management

Tools

Office software

HR systems

Job description

The Office Manager will support the day-to-day administration and coordination of our head office and client property operations. The role involves coordinating office resources, personnel, contractors, records, recruitment, staff rosters, compliance documentation and operational procedures.

The successful applicant will work closely with the Director and on-site teams to ensure that administrative and operational requirements are managed efficiently and that appropriate records and procedures are maintained.

STELLAR FACILITIES MANAGEMENT PTY LTD

Benefits

• Full-time employment based in Docklands, Victoria.
• Salary of $78,000 – $84,000 per annum, depending on skills and experience.
• A varied role within an established facilities-management business.
• The opportunity to work closely with management and develop experience across administration, personnel coordination, contractor management and facilities operations.

Task & responsibilities

• Coordinate and manage day-to-day office administration, resources and operational requirements.
• Coordinate staff rosters, allocate duties and monitor staff attendance and work performance.
• Support recruitment activities, including job advertising, reviewing applications, shortlisting and interviews.
• Coordinate employee onboarding, training and related personnel documentation.
• Maintain accurate employee, contractor, client and operational records.
• Manage procurement, ordering and maintenance of office equipment, supplies, uniforms and other resources.
• Develop, update and implement office procedures, Standard Operating Procedures (SOPs) and operational standards.
• Monitor workplace equipment and operational procedures to support workplace health and safety compliance.
• Coordinate third-party contractor documentation, agreements, insurance records and client contract information.
• Manage relevant office and facilities-management systems, including attendance and operational records.
• Conduct periodic audits of client properties, including records, procedures, equipment and service documentation.
• Liaise with management, employees, contractors and clients to coordinate administrative and operational requirements.

Qualification & experience

To be successful in this role, you will ideally have:

• At least 1 year of relevant work experience in office administration, facilities management, property management or a similar operational environment.
• A minimum Diploma qualification in Management or a related field.
• Strong organisational and administrative skills.
• Experience coordinating staff, rosters or operational activities.
• Good attention to detail and the ability to maintain accurate records.
• Experience with recruitment administration, onboarding and employee documentation.
• Strong computer skills and the ability to learn and manage digital systems and workplace applications.
• A practical and professional approach to dealing with employees, contractors, clients and other stakeholders.

Experience in a facilities management, building management, property management or similar environment will be highly regarded.

About Company

Stellar Facility Management is an established facilities management company providing a range of property and building management services across the property sector. Our services include facilities management, building management, concierge and security, maintenance plan review and implementation, strata capital improvement and project management, and developer consulting services.

We are looking for an organized and proactive Office Manager to join our team at our Docklands office.