Office & Facilities Operations Manager

Stellar Facilities Management; Melbourne; On-site; AUD 78,000 - 84,000; Full time

Benefits offered by this job

Full-time role

Docklands location

Competitive salary

Career development

Job summary

Stellar Facilities Management is seeking an Office Manager to support the day-to-day administration of our head office and client property operations from our Docklands, Victoria location.

You will coordinate office resources, staff rosters, recruitment activities, onboarding, and maintain records and SOPs, working closely with the Director and on-site teams to ensure efficient operations and compliant procedures.

Qualifications

• At least 1 year of relevant office administration or facilities management experience.
• Diploma qualification in Management or related field.
• Strong organisational and administrative skills.
• Experience coordinating staff, rosters or operational activities.
• Experience with recruitment administration and onboarding.
• Proficient with digital systems and workplace applications.

Responsibilities

• Coordinate day-to-day office administration and resources.
• Manage staff rosters, duties and attendance.
• Support recruitment activities, including job ads and interviews.
• Coordinate onboarding and related documentation.
• Maintain accurate records for employees, contractors and clients.
• Procure and maintain office equipment and supplies.
• Develop and implement office procedures and SOPs.
• Monitor health and safety compliance.
• Coordinate contractor documentation and insurance records.
• Manage office and facilities management systems.
• Audit client properties and service records.
• Liaise with management, staff, contractors and clients to coordinate requirements.

Skills

Organisational skills

Administrative skills

Staff coordination

Recruitment administration

Onboarding documentation

Digital systems

Record keeping

Education

Diploma in Management

Tools

Office software

HR systems

Job description

Stellar Facilities Management is seeking an Office Manager to support the day-to-day administration of our head office and client property operations from our Docklands, Victoria location.

You will coordinate office resources, staff rosters, recruitment activities, onboarding, and maintain records and SOPs, working closely with the Director and on-site teams to ensure efficient operations and compliant procedures.