Office Administrator

Pacific Building Management Group; Sydney; On-site; AUD 55,000 - 65,000; Full time

Job summary

Pacific Building Management Group is seeking an organised administrator to support daily operations on-site in Sydney. You will respond to resident inquiries, manage contractor coordination, and maintain documentation and filing systems.

The role requires strong communication, multitasking, and a proactive, reliable attitude. Ideal candidates will be proficient with Microsoft Office, possess excellent time-management and problem-solving skills, and be capable of handling multiple tasks in a

Qualifications

• Excellent time-management and organisational skills.
• Ability to multi-task in a fast-paced environment.
• Strong problem-solving skills & attention to detail.
• Proficiency with Microsoft 365 (Outlook, Word, Excel).
• Excellent written & verbal communication skills.
• Reliable, self-motivated and proactive.

Responsibilities

• Respond to calls and emails from residents.
• Assist with contractor management on site.
• Documentation control, data entry and filing.
• Liaise with clients and sub-contractors.
• Typing of reports and documents for Managers and clients where required.
• Assist Building Managers in any reasonable duty that is requested.
• General office duties.

Skills

Time management

Multi-tasking

Customer service

Communication

Attention to detail

Reliability

Tools

Microsoft Office

Job description

Your daily tasks and responsibilities will include but are not limited to the following:

• Responding to calls and emails from residents
• Assisting with contractor management on site
• Documentation control, data entry and filing.
• Liasing with clients and sub-contractors
• Typing of reports and documents for Managers and clients where required
• Assist Building Managers in any reasonable duty that is requested
• General office duties

What You'll Need To Be Successful

• Excellent time-management and organisational skills
• Ability to multi-task in a fast-paced environment
• Strong problem-solving skills & attention to detail
• Sound knowledge of Microsoft 360 package (Outlook, Word, Excel etc)
• Strong customer service experience & great phone manner
• Reliable, self-motivated and proactive
• Excellent written & verbal communication skills
• Willingness to learn new systems and procedures
• Be creative, friendly, proactive & reliable!

Company Information

Pacific Building Management Group is a proudly Australian owned company that provides comprehensive facilities management services to residential, commercial, industrial, retail and public facilities. We pride ourselves on our innovation and ability to develop strong relationships with our clients through the provision of quality and cost effective services. As an industry leader we provide our employees with sustainable careers and ongoing opportunities for training, growth and development.

This is a great opportunity offering comfortable working conditions within a team environment. If you're ready to join a family and expand your knowledge,

Salary, although negotiable, will be commensurate with skills and experience.