Administration Manager - Alpha Linehaul

Alpha Linehaul; Sydney; On-site; AUD 80,000 - 85,000; Full time

Job summary

Alpha Linehaul Pty Ltd, based in Kemps Creek, NSW, seeks an experienced Office Manager to oversee all office administration and ensure smooth operation of billing and records. This full-time role will coordinate staff, drive office efficiency and maintain compliant processes across the business.

The position requires strong leadership and communication skills, with a focus on payroll support, supplier liaison and WHS compliance. Salary is AU$80,000–AU$85,000 plus 12% superannuation.

Qualifications

• AQF Diploma or Advanced Diploma in Business Administration or equivalent.
• Minimum 1 year of paid work experience as an Office Manager or in a similar office administration management role.
• Experience with office administration systems and Microsoft Office; Xero or MYOB is an advantage.
• Strong leadership, organisational and time management skills.
• Excellent communication, problem-solving and stakeholder management skills.

Responsibilities

• Contribute to planning and review of office administrative systems and procedures, setting service standards for the office, including processes for billing and NHVAS records.
• Oversee day-to-day delivery of office services, ensuring billing cycles and month-end deadlines are met.
• Allocate resources (staff, workspace, equipment) and coordinate billing, reception and driver administration.
• Assign work to administrative staff and monitor performance; review billing and data entry accuracy.
• Manage office records and accounts (AP/AR, employee and driver files, subcontractor agreements) and report to management on debtors and costs.
• Liaise with management, clients and suppliers to coordinate office operations and resolve issues; act as senior contact for billing disputes.
• Maintain office equipment and systems, ensuring transport management and accounting software run smoothly.
• Ensure WHS compliance, incident reporting and training records; keep policies current.

Skills

Leadership

Organisational skills

Time management

Communication

Stakeholder management

Education

AQF Diploma or Advanced Diploma in Business Administration

Tools

Microsoft Office

Xero/MYOB

Job description

Office Manager

Kemps Creek, Full Time, Admin/Office
Vacancy Listing Dates 13/10/2026 to 10/11/2026
Please Quote Reference Number 18909

• Experienced Office Manager
• $80,000 - $85,000 per annum + 12% Superannuation
• Join the team at Alpha Linehaul in Kemps Creek

About the Business

Alpha Linehaul Pty Ltd is a transport and logistics company that runs nationwide linehaul services from its depot in Kemps Creek, in Western Sydney's industrial and logistics hub. The company carries ambient and refrigerated freight for clients in the industrial, manufacturing, electronics and energy sectors, and holds NHVAS accreditation.

To support its growing operations, the business relies on an efficient, well-organised office. We are looking for an experienced Office Manager to oversee the company's office administration and make sure office services run smoothly and efficiently.

Position Details

• Employment Type: Full-Time Permanent
• Location: Kemps Creek, NSW 2178
• Salary: $80,000 - $85,000 per annum + 12% Superannuation

Key Duties and Responsibilities

• Contribute to the planning and review of the company's office administrative systems and procedures, and set the service standards for the office, including the processes for freight billing, delivery documentation and NHVAS audit records.
• Put office procedures into practice and oversee the day-to-day delivery of office services, making sure billing cycles, month-end deadlines and responses to clients, drivers and subcontractors are completed on time.
• Allocate office resources, including staff, workspace and equipment, deciding how billing, accounts, reception and driver administration work is shared across the team and making sure everyone has the tools and system access they need.
• Assign work to administrative staff and monitor their performance, reviewing the accuracy of billing and data entry and giving feedback where improvements are needed.
• Manage the office's records and accounts, overseeing accounts payable and receivable, employee and driver files, and subcontractor agreements and insurance certificates, and reporting to management on debtors, office costs and administrative performance.
• Liaise with management, professionals, clients and suppliers to coordinate office business and resolve problems, acting as the senior point of contact for billing disputes and administrative issues, and working with the company's accountants, insurers and service providers.
• Make sure office equipment, systems and supplies are maintained, managing relationships with IT and software providers so that the transport management, accounting and office systems keep running smoothly.
• Make sure the office complies with Work Health and Safety (WHS) regulations, overseeing incident reporting, inductions and training records.
• Make sure office work complies with relevant government legislation, company policies and procedures, including employment, privacy and record-keeping requirements, and keep office policies current.
• Coordinate personnel activities such as hiring, promotions, performance management, payroll, training and supervision, including running recruitment for office and driver roles, approving staff timesheets for payroll, and managing the performance of office staff.

Minimum Requirements

• AQF Diploma or Advanced Diploma in Business, Business Administration, Management or a related field (or an equivalent overseas qualification)
• At least 1 year of paid work experience as an Office Manager or in a similar office administration management role
• Experience with office administration systems, record keeping and Microsoft Office (accounting software such as Xero or MYOB is an advantage)
• Strong leadership, organisational and time management skills
• Excellent communication, problem-solving and stakeholder management skills