Office Manager

PROMISE SERVICES PTY LTD; Sydney; In loco; AUD 75.000 - 85.000; Tempo pieno

Descrizione del lavoro

PROMISE SERVICES PTY LTD – SBL Transport Pty Ltd seeks an experienced Office Manager to oversee administrative functions for the Ropes Crossing operation. You will manage records, payroll documentation, supplier and contractor records, and coordinate between management, drivers and staff to ensure efficient day-to-day operations.

The role requires strong organisational and leadership skills, proficiency in Microsoft Office, and adherence to WHS policies and regulatory requirements.

Competenze

• AQF qualification in business administration or related discipline; or3+ years experience substituting for formal qualification.
• Strong organisation and leadership experience in office management within transport/logistics.
• Excellent written and verbal communication; proficient with records, payroll and supplier docs.

Mansioni

• Plan and review office services; establish administrative priorities.
• Allocate resources, space and equipment for management and staff.
• Supervise administrative personnel and monitor performance.
• Maintain office records, invoices, payroll, supplier/contractor documentation.
• Coordinate admin docs for transport and logistics operations and liaise with external providers.
• Facilitate communication between management, staff, drivers and stakeholders.
• Maintain tracking systems for correspondence, invoices, quotes, and contracts.
• Ensure WHS compliance and adherence to company policies.

Conoscenze

Organisational skills

Leadership

Time-management

Written & verbal communication

Microsoft Office

Record-management systems

Work Health & Safety knowledge

Detail-oriented

Independent work

Formazione

AQF Associate Degree / Advanced Diploma / Diploma in Business Administration or related discipline

Strumenti

Microsoft Office

Descrizione del lavoro

PROMISE SERVICES PTY LTD – Ropes Crossing NSW

Job Type: Permanent position | Full time position

Job Description

OFFICE MANAGER Business: SBL Transport Pty Ltd Location: Ropes Crossing NSW 2760 Employment Type: Full-time, Ongoing Salary: AUD $75,000 - $85000 per annum plus superannuation About the Business SBL Transport Pty Ltd is a transport and logistics business operating from Ropes Crossing NSW 2760. The business operates within the road transport and logistics sector and requires effective coordination of its administrative, personnel, financial-record, supplier, contractor and general office functions to support efficient day-to-day business operations.

The operation of a transport business involves ongoing coordination between management, employees, drivers, customers, suppliers, contractors, service providers and external professionals. This creates substantial administrative requirements relating to employee and driver records, payroll information, accounts documentation, supplier records, vehicle and operational documentation, correspondence, workplace records, scheduling and general business administration. To support these operations and ensure that its administrative functions, personnel records, office resources and internal processes are effectively organised and controlled, SBL Transport Pty Ltd is seeking to appoint a dedicated full-time Office Manager.

About the Role

The Office Manager will be responsible for organising and controlling the administrative functions and resources of the office and supporting the efficient operation of SBL Transport Pty Ltd. The position will oversee administrative systems, office personnel and resources, business records, accounts documentation, employee administration, office equipment and general office operations.

The Office Manager will also coordinate administrative requirements between management, employees, drivers, customers, suppliers, contractors and external professional service providers. The role requires a highly organised and responsible individual capable of managing competing administrative priorities within a busy transport and logistics environment while ensuring office operations are maintained efficiently and in accordance with company policies and applicable regulatory requirements.

Key Responsibilities

• Contributing to the planning and review of office services, establishing administrative priorities and maintaining appropriate office service standards to support the efficient operation of the business.
• Allocating administrative resources, office space and equipment and ensuring resources are appropriately available to support management and operational personnel.
• Assigning work to administrative staff and monitoring work performance, providing direction, guidance and supervision where required.
• Managing office records and accounts documentation, including invoices, purchase documentation, correspondence, employee records, payroll information, supplier records, contractor documentation and other administrative information.
• Coordinating administrative documentation associated with the company's day-to-day transport and logistics operations, customers, suppliers, contractors and service providers.
• Liaising with professionals and external stakeholders, including accountants, bookkeepers, suppliers, contractors, consultants and service providers, to coordinate office business and facilitate the resolution of administrative matters.
• Facilitating communication and administrative coordination between management, administrative personnel, drivers and other operational staff.
• Maintaining systems for tracking business correspondence, invoices, quotations, purchase documentation, supplier information, contracts and other operational records.
• Coordinating the maintenance and organisation of administrative records relating to vehicles, transport operations and associated business documentation.
• Ensuring office equipment, administrative systems and supplies are maintained, serviced and replenished as required.
• Ensuring office activities and administrative processes comply with applicable Work Health and Safety requirements, company policies, procedures and relevant regulatory obligations.

Work Health and Safety requirements, company policies, procedures and relevant regulatory obligations.

• Coordinating personnel administration, including recruitment support, employee onboarding, payroll documentation, leave and attendance records, staff training coordination and maintenance of employee files.
• Maintaining accurate staff records, attendance information and employment-related documentation and ensuring relevant information is provided to management and payroll personnel as required.
• Maintaining organised electronic and physical filing systems and ensuring confidential business, financial and employee information is appropriately maintained and secured.
• Preparing reports, correspondence, spreadsheets, meeting documentation and other administrative materials for management.
• Coordinating meetings, appointments and administrative schedules and assisting with internal communication across different areas of the business.
• Monitoring administrative procedures and implementing improvements to office systems, document control, record keeping, workflow and administrative efficiency.
• Supporting management with the administrative coordination of the company's transport operations and ensuring relevant documentation and information is available to appropriate personnel.
• Coordinating and maintaining supplier and contractor records, including invoices, quotations, service documentation and business correspondence.
• Assisting with administrative processing and record keeping associated with purchasing, accounts, payroll and operational expenditure.
• Maintaining effective communication with customers, suppliers, contractors, service providers and other stakeholders regarding administrative and general business matters.

Qualifications and Experience Applicants should possess:

• An AQF Associate Degree, Advanced Diploma or Diploma in Business Administration, Office Management, Management or a related discipline; or
• At least three years of relevant experience may substitute for the formal qualification where applicable.

Applicants should also demonstrate:

• Relevant office management or senior administrative experience, preferably within transport, logistics, freight, warehousing, distribution or another operational business environment.
• Strong organisational, leadership and time-management skills.
• Ability to supervise administrative personnel and coordinate office activities across multiple operational functions.
• Experience maintaining business, customer, supplier, contractor, employee, payroll and accounts-related records.
• Ability to coordinate administrative requirements between management, office personnel, drivers and operational staff.
• Strong written and verbal communication skills.
• Competency in Microsoft Office and general business administration and record-management systems.
• Understanding of workplace health and safety and general compliance requirements.
• Strong attention to detail and the ability to maintain accurate and confidential business and employee records.
• Ability to work independently, manage competing priorities and operate effectively within a busy transport and logistics environment.

Work Conditions

• Full-time, ongoing position
• Professional administrative environment supporting the transport and logistics operations of SBL Transport Pty Ltd.
• Regular interaction with management, employees, drivers, customers, suppliers, contractors and external professional service providers.
• Opportunity to contribute to the effective administration, organisation and ongoing operation of an established transport business.

Australian Citizens and Permanent Residents are encouraged to apply.