Office Manager

Invetech; City of Melbourne; On-site; AUD 65,000 - 90,000; Full time

Job summary

Invetech is seeking an Office Manager to coordinate daily office operations and provide administrative support, enabling efficient organizational workflows. The role focuses on maintaining office systems, organizing meetings, and supporting leadership with travel and diary tasks.

You will liaise with internal teams, vendors and service providers to ensure cost-effective, well-presented and smoothly run operations across the Melbourne office.

Qualifications

• Experience in office coordination, administration or business support.
• Highly organised, detail-focused and able to manage competing priorities with strong customer service.
• Strong communication, discretion with confidential information, and ability to build relationships across teams.
• Proficiency in Microsoft Office, Outlook, Teams and common office systems.

Responsibilities

• Coordinate daily office operations including administration systems, supplies, facilities, records, mail, reception, visitor management and office presentation.
• Organise logistics for meetings, training sessions, client visits, leadership forums and office events including room bookings, catering and equipment.
• Provide administrative and executive support including diary coordination, travel support, expense processing, purchase requisitions and follow-up actions.
• Support onboarding and exiting activities by coordinating practical arrangements and liaising with internal teams.
• Work with vendors, suppliers and service providers to coordinate office-related services and cost-effective outcomes.

Skills

Highly organised

Detail-oriented

Strong communication skills

Customer service

Tools

Microsoft Office Suite

Outlook

Teams

Job description

As an Office Manager, you will coordinate daily office operations and provide administrative support to drive efficiency across the organization.

Key responsibilities

Coordinate daily office operations, including administration systems, supplies, facilities, records, mail, reception support, visitor management and office presentation

Organise logistics for meetings, training sessions, client visits, leadership forums and office events, including room bookings, catering, equipment and supporting materials

Provide administrative and executive support, including diary coordination, document preparation, travel support, expense processing, purchase requisitions and follow-up actions

Support onboarding and exiting activities by coordinating practical arrangements and liaising with relevant internal teams

Work with vendors, suppliers and service providers to coordinate office-related services, obtain quotes, resolve issues and support cost-effective outcomes

About you

Demonstrated experience in office coordination, administration or business support, ideally within a professional, technical or corporate environment

Highly organised, detail-focused and confident managing competing priorities while maintaining a strong customer service approach

Strong communication skills, sound judgement, discretion when handling confidential information, and the ability to build effective working relationships across teams

Proficiency in Microsoft Office, Outlook, Teams and common office systems, with a willingness to learn company-specific platforms and processes

About us

At Invetech, we revolutionize healthcare by developing products that make a difference. As global innovators with over 35 years of experience, we blend creativity, commercial insight, and technical expertise to drive success for our clients. Our mission is to deliver impactful solutions while continuously evolving and pushing the boundaries of what's possible. We cultivate a work environment built on trust, collaboration, humility, and continuous improvement.