Office Co-ordinator

Worklane GmbH; Sydney; On-site; AUD 60,000 - 75,000; Full time

Job summary

Worklane GmbH is seeking an Office Coordinator to join our team in a key administrative and support role. Reporting to the Program Office Manager, you will help ensure the smooth day-to-day operation of the office and support employees, visitors, suppliers and service providers.

The Office Coordinator coordinates office administration, manages documentation and records, supports communication processes, and ensures office resources and supplies are maintained.

Qualifications

• Experienced administration professional with strong organisational and communication skills.
• Ability to manage multiple priorities in a fast-paced environment.
• Proactive problem-solving and independence.
• Experience with Microsoft Office applications and facilities coordination is preferred.

Responsibilities

• Coordinate daily office administration and records management.
• Support internal and external communication processes.
• Manage reception, meeting coordination and visitor management.
• Ensure office resources and supplies are maintained.
• Support workplace health and safety, compliance, and emergency readiness.

Skills

Administrative experience

Organisational skills

Communication skills

Problem-solving

Tools

Microsoft Office

Facilities coordination

Job description

Office Coordinator

We are pleased to announce an opportunity for an Office Coordinator to join our team in a key administrative and support role.

Reporting to the Program Office Manager, this position is responsible for ensuring the smooth day-to-day operation of the office while supporting employees, visitors, suppliers and service providers. The Office Coordinator acts as a central point of contact, helping to maintain an organised, professional and productive workplace environment.

The Office Coordinator will play an important role in coordinating office administration activities, managing documentation and records, supporting communication processes, and ensuring office resources and supplies are effectively maintained. The role also oversees reception activities, meeting coordination and visitor management to deliver a positive experience for both internal and external stakeholders.

This role would suit an experienced administration professional with strong organisational skills, excellent communication abilities and a proactive approach to problem-solving. The successful candidate will be confident managing multiple priorities, building positive relationships with stakeholders and working independently in a fast-paced environment. Experience with Microsoft Office applications and office facilities coordination will be highly regarded.

The position also works closely with service providers, contractors and vendors to ensure office facilities remain safe, clean and fully functional. In addition, the Office Coordinator will support Workplace Health and Safety initiatives, compliance activities and emergency preparedness processes to help maintain a safe and compliant workplace.

If you are a highly organised professional who enjoys creating efficient workplace experiences, supporting diverse stakeholders and contributing to a positive office culture, we'd love to hear from you.