Executive Office & Operations Coordinator

Invetech; City of Melbourne; On-site; AUD 65,000 - 90,000; Full time

Job summary

Invetech is seeking an Office Manager to coordinate daily office operations and provide administrative support, enabling efficient organizational workflows. The role focuses on maintaining office systems, organizing meetings, and supporting leadership with travel and diary tasks.

You will liaise with internal teams, vendors and service providers to ensure cost-effective, well-presented and smoothly run operations across the Melbourne office.

Qualifications

• Experience in office coordination, administration or business support.
• Highly organised, detail-focused and able to manage competing priorities with strong customer service.
• Strong communication, discretion with confidential information, and ability to build relationships across teams.
• Proficiency in Microsoft Office, Outlook, Teams and common office systems.

Responsibilities

• Coordinate daily office operations including administration systems, supplies, facilities, records, mail, reception, visitor management and office presentation.
• Organise logistics for meetings, training sessions, client visits, leadership forums and office events including room bookings, catering and equipment.
• Provide administrative and executive support including diary coordination, travel support, expense processing, purchase requisitions and follow-up actions.
• Support onboarding and exiting activities by coordinating practical arrangements and liaising with internal teams.
• Work with vendors, suppliers and service providers to coordinate office-related services and cost-effective outcomes.

Skills

Highly organised

Detail-oriented

Strong communication skills

Customer service

Tools

Microsoft Office Suite

Outlook

Teams

Job description

Invetech is seeking an Office Manager to coordinate daily office operations and provide administrative support, enabling efficient organizational workflows. The role focuses on maintaining office systems, organizing meetings, and supporting leadership with travel and diary tasks.

You will liaise with internal teams, vendors and service providers to ensure cost-effective, well-presented and smoothly run operations across the Melbourne office.