Office Manager - Mandarin Speaking

NorthStone Talent Partners; Sydney; On-site; AUD 70,000 - 90,000; Full time

Job summary

NorthStone Talent Partners in Sydney CBD is seeking an organised Office Manager to run day-to-day head office operations, records handling and facilities coordination. You will be the go-to person for office processes, travel logistics, and reception duties in a fast-paced environment.

The role requires strong organisational skills, experience in records management, and the ability to support multiple teams while maintaining smooth operations. A proactive, service-minded approach is essential.

Qualifications

• Proven experience in office management or an administration role.
• Strong records management and document control knowledge.
• Experience with company seal management is valued.
• Proficient with Microsoft Office and office systems.
• Good understanding of the Australian business environment and local suppliers.
• Excellent organizational skills with the ability to manage multiple stakeholders.
• Proactive, service-minded attitude and willingness to support other teams.

Responsibilities

• Oversee facilities-related tasks including access control, security, and safety compliance.
• Coordinate domestic and international travel and accommodation for management and visitors.
• Run reception and front-of-house operations, mail, and courier services.
• Plan and coordinate meetings, training sessions, and company events.
• Manage records from capture to filing and secure storage.
• Handle ad-hoc administrative matters as directed by leadership.

Skills

Office management

Records management

Administrative support

Microsoft Office

Travel coordination

Stakeholder coordination

Tools

Microsoft Office

Job description

NorthStone Talent Partners – Sydney CBD NSW

Our client is a global logistics company with a rapidly growing presence in Australia, operating across Sydney, Melbourne, Adelaide, Brisbane and Perth. Backed by an established international network and strong global capabilities, the business is continuing to expand its Australian operations. As the team grows, they are investing in local talent and creating a collaborative, fast-paced and entrepreneurial environment.

About the role

We are seeking an organised and proactive Office Manager to take ownership of the day-to-day running of their Head Office. This is a varied, hands-on role where you will be the go-to person for records and office operations. If you enjoy creating structure, improving processes and keeping an office running smoothly, this could be a great next step.

What you'll be doing

• Overseeing facilities management, including building access, security, repairs and workplace health and safety requirements
• Arranging domestic and international travel and accommodation for management and visiting overseas colleagues
• Running reception and front-of-house operations, including mail and courier services
• Coordinating meetings, training sessions and company-wide events
• Overseeing the company's records management, from receiving and scanning documents through to registering, filing and secure storage
• Handling other general administrative matters as directed by management

What you'll bring

• Proven experience in office management or an administration role
• Strong working knowledge of records management, document control and general office procedures
• Experience with company seal management will be highly regarded
• Confident with Microsoft Office and office management systems
• A solid understanding of the Australian business environment and local suppliers and resources
• Excellent organisational skills with the ability to plan, prioritise and coordinate multiple stakeholders
• A proactive, service-minded approach and a willingness to support other teams when needed