Administration Officer

Askriver Technologies Pty Ltd; Melbourne; Presencial; AUD 55.000 - 75.000; Jornada completa

Descripción de la vacante

Askriver Technologies Pty Ltd in Melbourne is seeking a proactive Administration Officer to support daily office operations, procurement, and on-site HR activities. You will work independently in a startup environment, coordinating with head office and local teams while ensuring smooth facilities, supplies, and records.

Mandarin Chinese fluency and strong English communication are essential, along with at least two years of admin or procurement experience.

Formación

• Fluency in Mandarin Chinese and English (spoken and written).
• Minimum 2 years of experience in administration, office management, or procurement.

Responsabilidades

• Office Administration (60%): manage day-to-day operations, facilities, and vendor liaison.
• Procurement (25%): develop procurement plans, source and evaluate Melbourne suppliers, manage quotes and purchase orders.

Conocimientos

Mandarin Chinese

English

Microsoft 365

Herramientas

Microsoft 365

Descripción del empleo

We are a newly established branch in Melbourne, looking for a proactive and detail-oriented Administration Officer to support our daily office operations, procurement, and provide support to our onsite HR team.

This role requires fluency in Mandarin Chinese for effective communication with head office stakeholders, as well as strong English skills to liaise with local team members, suppliers and service providers in Melbourne.

This is an excellent opportunity for someone who enjoys working independently in a startup environment and wants to grow with a newly established team.

Key Responsibilities

1. Office Administration (60%)
   • Manage day-to-day office operations, including facility maintenance, cleaning, security, and equipment.
   • Monitor and replenish office supplies, pantry items, and company assets.
   • Liaise with building management, internet/phone providers, and other vendors.
   • Organise and maintain company documents, seals, licences, and contracts.
   • Assist in planning team meetings, staff events, and holiday welfare activities.
2. Procurement (25%)
   • Develop and execute procurement plans for office equipment, IT hardware, and daily consumables based on departmental needs.
   • Source, evaluate, and maintain relationships with local Melbourne suppliers.
   • Compare quotes, control costs, and assist with purchase order and payment processes.
3. Basic HR Support (15% previous HR exposure is preferred)
   • Assist with job postings, interview coordination, and onboarding/offboarding processes.
   • Maintain employee records, attendance, and leave summaries.
   • Support head office or external payroll provider with superannuation, tax file number declarations, and basic compliance.
   • Help coordinate new starter access (computer, email, access card, etc.).

Selection Criteria

• Valid Australian working rights (PR or valid visa such as 485, 491, partner visa, etc.).
• Fluency in both Mandarin Chinese and English (spoken and written).
• Minimum 2 years of experience in administration, office management, or procurement.
• Proficient in Microsoft 365 (Outlook, Teams, Excel) and confident in learning new systems.
• Basic knowledge of Australian employment law (Fair Work, Superannuation, TFN declaration).
• Prior experience setting up a new office or working in a start-up environment.

Personal Attributes

• Self-motivated, hands-on, and comfortable working independently.
• Reliable, honest, and responsible for company assets and purchasing budgets.
• Strong organisational and communication skills, able to act as a bridge between local team and head office.