Construction Office Pro: Admin, HR & Ops - Flexible Hours

Lynk Global Pty Ltd; Gold Coast City; On-site; AUD 52,000 - 68,000; Full time

Job summary

Lynk Global Pty Ltd on the Gold Coast is seeking a proactive Office Administrator to be the face of the office and provide day-to-day support across management, accounts and project teams.

This full-time, permanent role involves handling phone enquiries, preparing documents, processing invoices and timesheets, HR onboarding, and coordinating with suppliers and site teams to keep operations running smoothly.

Qualifications

• Previous experience in office administration, business support or a similar all-rounder role.
• An enthusiastic, proactive attitude and genuine pride in your work.
• A team player who enjoys bringing people together and contributing to a positive workplace.
• Willingness to bring new ideas to the table and improve everyday systems and processes.
• Good working knowledge of Microsoft Outlook, Excel and Word.
• Strong organisational skills, with the ability to prioritise tasks, manage competing requests and meet deadlines.

Responsibilities

• Manage incoming phone calls, general enquiries and the shared email inbox.
• Prepare and update documents, spreadsheets, reports and other business records.
• Assist with purchase orders, invoices and delivery dockets, coordinating with the accounts team.
• Collect and check timesheets and supporting information and assist with payroll administration.
• Support HR and onboarding activities, including preparing offer letters, coordinating payroll setup and organising welcome packs and uniforms for new starters.
• Liaise with suppliers, subcontractors and site teams to obtain documents, confirm information and follow up outstanding items.
• Order and replenish stationery, office supplies and kitchen essentials, including coffee, tea and snacks.
• Keep the office tidy, organised and well presented.
• Welcome visitors and prepare meeting rooms ahead of meetings.
• Organise company events, including team-building activities, Christmas parties, mid-year socials and anniversary celebrations.
• Order company uniforms, PPE and equipment as required.
• Provide general administrative support to management, including diary management and ad hoc assistance for the Director.

Skills

Organisational skills

Team player

Proactive attitude

Attention to detail

Multi-tasking

Tools

Microsoft Outlook

Microsoft Excel

Microsoft Word

Job description

Lynk Global Pty Ltd on the Gold Coast is seeking a proactive Office Administrator to be the face of the office and provide day-to-day support across management, accounts and project teams.

This full-time, permanent role involves handling phone enquiries, preparing documents, processing invoices and timesheets, HR onboarding, and coordinating with suppliers and site teams to keep operations running smoothly.