Office & Facilities Operations Manager - Docklands

Work Initiatives; Melbourne; On-site; AUD 78,000 - 84,000; Full time

Benefits offered by this job

Full-time employment in Docklands, VIC

Salary $78,000–$84,000 AUD per annum

Varied role in facilities management

Job summary

Work Initiatives is seeking an Office Manager to support day-to-day administration and coordination of the head office and client property operations. The role involves coordinating resources, personnel, contractors, records, recruitment, staff rosters and compliance.

You will work closely with the Director and on-site teams to ensure efficient management of administrative and operational requirements and proper record keeping.

Qualifications

• 1+ year of relevant experience in office administration, facilities management or similar.
• Diploma in Management or related field.
• Strong organisational and administrative skills.
• Experience coordinating staff, rosters or operational activities.
• Good attention to detail and the ability to maintain accurate records.
• Experience with recruitment administration, onboarding and employee documentation.
• Strong computer skills and the ability to learn digital systems and workplace applications.

Responsibilities

• Coordinate and manage day-to-day office administration, resources and operational requirements.
• Coordinate staff rosters, allocate duties and monitor staff attendance and work performance.
• Support recruitment activities, including job advertising, reviewing applications, shortlisting and interviews.
• Coordinate employee onboarding, training and related personnel documentation.
• Maintain accurate employee, contractor, client and operational records.
• Manage procurement, ordering and maintenance of office equipment, supplies, uniforms and other resources.
• Develop, update and implement office procedures and SOPs and operational standards.
• Monitor workplace equipment and safety compliance.
• Coordinate third-party contractor documentation, agreements, insurance records and client contract information.
• Manage office and facilities-management systems, including attendance and records.
• Conduct periodic audits of client properties and processes.

Skills

Staff coordination

Office administration

Recruitment administration

Record keeping

SOP development

Education

Diploma in Management

Tools

Microsoft Office

Job description

Work Initiatives is seeking an Office Manager to support day-to-day administration and coordination of the head office and client property operations. The role involves coordinating resources, personnel, contractors, records, recruitment, staff rosters and compliance.

You will work closely with the Director and on-site teams to ensure efficient management of administrative and operational requirements and proper record keeping.