Facilities Coordinator: Grow Your Career in Property Ops

Forum Recruitment; Melbourne; On-site; AUD 70,000 - 90,000; Full time

Benefits offered by this job

Supportive team environment

Exposure to facilities operations

Career development

Job summary

Forum Recruitment is seeking a proactive Facilities Coordinator to support the Facilities Management team in Melbourne. You will coordinate maintenance, manage contractors and day-to-day operational requirements to ensure high-quality service for stakeholders.

With 2+ years in facilities or a related role, you will maintain records in facilities systems, handle quotes and invoices, and adapt to evolving priorities in a collaborative environment. A proactive, practical mindset is essential.

Qualifications

• 2+ years' experience in facilities, property or a similar coordination role.
• Experience liaising with contractors and service providers.
• Strong organisational, communication and customer service skills.
• Ability to manage competing priorities and deadlines.
• A proactive, practical and team-oriented approach.

Responsibilities

• Coordinate maintenance requests and follow up on outstanding works
• Liaise with contractors, suppliers and internal stakeholders
• Maintain accurate records and update facilities management systems
• Assist with contractor compliance, quotes, purchase orders and invoices
• Support inspections, reporting and general facilities administration

Skills

Facilities coordination

Organisational skills

Communication skills

Customer service

Prioritisation

MS Office

Tools

Microsoft Office

Business systems

Job description

Forum Recruitment is seeking a proactive Facilities Coordinator to support the Facilities Management team in Melbourne. You will coordinate maintenance, manage contractors and day-to-day operational requirements to ensure high-quality service for stakeholders.

With 2+ years in facilities or a related role, you will maintain records in facilities systems, handle quotes and invoices, and adapt to evolving priorities in a collaborative environment. A proactive, practical mindset is essential.