Senior On-Site Facilities Manager - Industrial Portfolio

Capstone Recruitment; Melbourne; On-site; AUD 65,000 - 90,000; Full time

Job summary

TTI is seeking a proactive Facilities Officer to manage day-to-day operations of our Melbourne facilities. The role involves coordinating maintenance, contractors, site services, security, freight and safety to keep offices safe, compliant and well‑maintained.

Based in Notting Hill with occasional visits to Dandenong and Mount Waverley, you’ll report to the Senior Facilities Manager and drive site improvements, documentation, and supplier coordination to support the business needs.

Qualifications

• Experience in facilities coordination, maintenance administration, contractor management, warehousing, logistics or site operations.
• Confidence working with contractors, suppliers and internal stakeholders.
• Competency with Microsoft Office and work order, reporting or facilities management systems.
• An understanding of workplace safety, contractor compliance, emergency response and site access requirements.
• An understanding of basic procurement, purchase orders and invoice processes.
• A proactive approach to identifying issues and getting things done.
• Experience using a walkie stacker would be beneficial.
• Energetic, strong attention to detail and great communicator!

Responsibilities

• Raise, track and close facilities work orders and tickets using the ServiceNow system.
• Conduct routine site inspections and identify maintenance, presentation and operational issues.
• Support the coordination of planned and reactive maintenance across the site.
• Schedule contractors and oversee works to ensure they are completed safely, on time and to the required standard.
• Manage contractor documentation, licences, insurance, inductions and compliance requirements via the use of our Rapid Global system.
• Coordinate site and visitor access, security contractors and related requirements.
• Obtain quotes and assist with procurement of facilities services, equipment and consumables.
• Coordinate loading dock activities, deliveries, couriers and facilities‑related freight.
• Assist with office moves, workstation setups and workplace changes.
• Support facilities reporting, KPIs, procedures and continuous improvement initiatives.
• Own inbound and outbound freight activities as they relate to facilities operations

Skills

Facilities coordination

Maintenance administration

Contractor management

Warehousing

Logistics

Stakeholder management

Microsoft Office

Work order systems

Facilities management systems

Workplace safety

Contractor compliance

Emergency response

Site access

Procurement & invoicing

Walkie stacker

Communication

Tools

Walkie stacker (experience)

Job description

Facilities Officer (Notting Hill, Melbourne)

TTI is looking for a proactive and organised Facilities Officer to join our team based in Notting Hill with some occasional site visits required to our offices based in Dandenong and Mount Waverley.

This is a hands‑on and varied onsite role where you’ll help coordinate the day‑to‑day operation of our facilities, including maintenance, contractors, site services, security, freight and workplace safety. You’ll work closely with internal teams and external providers to help ensure our site remains safe, compliant, well maintained and ready to support the business.

Reporting to the Senior Facilities Manager your day to day will involve:

• Raise, track and close facilities work orders and tickets using the ServiceNow system.
• Conduct routine site inspections and identify maintenance, presentation and operational issues.
• Support the coordination of planned and reactive maintenance across the site.
• Schedule contractors and oversee works to ensure they are completed safely, on time and to the required standard.
• Manage contractor documentation, licences, insurance, inductions and compliance requirements via the use of our Rapid Global system.
• Coordinate site and visitor access, security contractors and related requirements.
• Obtain quotes and assist with procurement of facilities services, equipment and consumables.
• Coordinate loading dock activities, deliveries, couriers and facilities‑related freight.
• Assist with office moves, workstation setups and workplace changes.
• Support facilities reporting, KPIs, procedures and continuous improvement initiatives.
• Own inbound and outbound freight activities as they relate to facilities operations

About YOU

• Experience in facilities coordination, maintenance administration, contractor management, warehousing, logistics or site operations.
• Confidence working with contractors, suppliers and internal stakeholders.
• Competency with Microsoft Office and work order, reporting or facilities management systems.
• An understanding of workplace safety, contractor compliance, emergency response and site access requirements.
• An understanding of basic procurement, purchase orders and invoice processes.
• A proactive approach to identifying issues and getting things done.
• Experience using a walkie stacker would be beneficial.
• Energetic, strong attention to detail and great communicator!

Melbourne, Victoria
Full time
Location
Victoria - 362 Little Collins Street, Level 3