Office Coordinator & Front Desk Leader (Events)

Diocese of Ballarat Catholic Education Limited; Ballarat; On-site; AUD 65,000 - 90,000; Full time

Job summary

Damascus College in Ballarat is seeking an experienced Office Coordinator to lead the Front Office Administration Team and ensure professional, efficient and welcoming services for students, families, staff and visitors. The role reports to the Leader People & Culture and oversees a team including Administration Officers, First Aid Officer and College Office Assistant.

You will drive daily operations, manage reception, sign-in, resources and equipment, support communications systems, and provide

Qualifications

• Experience in office administration, office management or executive assistance.
• Proven leadership skills to motivate, support and develop team members.
• Excellent organisational and time-management skills.
• Strong communication and interpersonal skills.
• Customer service focus and professional service delivery.

Responsibilities

• Lead Front Office College Administration Team.
• Coordinate daily office operations and workflows.
• Manage reception and customer service functions.
• Oversee first aid administration and compliance.
• Manage visitor, volunteer and contractor sign-in processes.
• Coordinate office resources, supplies and equipment.
• Support college communication systems and administration platforms.
• Manage Damascus Events Centre calendar and staff bookings.
• Coordinate weekly staff bulletin and internal communications.
• Drive continuous improvement of administrative processes.
• Provide executive support to Leadership Team.

Skills

Office administration

Leadership

Time management

Communication

Customer service

Microsoft Office

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

Damascus College in Ballarat is seeking an experienced Office Coordinator to lead the Front Office Administration Team and ensure professional, efficient and welcoming services for students, families, staff and visitors. The role reports to the Leader People & Culture and oversees a team including Administration Officers, First Aid Officer and College Office Assistant.

You will drive daily operations, manage reception, sign-in, resources and equipment, support communications systems, and provide