Office Coordinator

Diocese of Ballarat Catholic Education Limited; Ballarat; On-site; AUD 65,000 - 90,000; Full time

Job summary

Damascus College in Ballarat is seeking an experienced Office Coordinator to lead the Front Office Administration Team and ensure professional, efficient and welcoming services for students, families, staff and visitors. The role reports to the Leader People & Culture and oversees a team including Administration Officers, First Aid Officer and College Office Assistant.

You will drive daily operations, manage reception, sign-in, resources and equipment, support communications systems, and provide

Qualifications

• Experience in office administration, office management or executive assistance.
• Proven leadership skills to motivate, support and develop team members.
• Excellent organisational and time-management skills.
• Strong communication and interpersonal skills.
• Customer service focus and professional service delivery.

Responsibilities

• Lead Front Office College Administration Team.
• Coordinate daily office operations and workflows.
• Manage reception and customer service functions.
• Oversee first aid administration and compliance.
• Manage visitor, volunteer and contractor sign-in processes.
• Coordinate office resources, supplies and equipment.
• Support college communication systems and administration platforms.
• Manage Damascus Events Centre calendar and staff bookings.
• Coordinate weekly staff bulletin and internal communications.
• Drive continuous improvement of administrative processes.
• Provide executive support to Leadership Team.

Skills

Office administration

Leadership

Time management

Communication

Customer service

Microsoft Office

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

Office Coordinator – Full Time

Damascus College is seeking a highly organised, proactive and service-focused Office Coordinator to lead the Front Office Administration Team and ensure the delivery of professional, efficient and welcoming administrative and reception services for students, families, staff and visitors.

Reporting to the Leader People & Culture, the Office Coordinator will provide leadership and oversight of a team comprising the Administration Officers (Student and Parent Reception), First Aid Officer and College Office Assistant.

Key responsibilities include:

• Leading, mentoring and supporting the Front Office College Administration Team
• Coordinating daily office operations and administrative workflows
• Managing reception and customer service functions
• Overseeing the College's first aid administration and compliance requirements
• Managing visitor, volunteer and contractor sign-in processes
• Coordinating office resources, supplies and equipment
• Supporting the operation of College communication systems and administration platforms
• Managing the Damascus Events Centre (DEC) calendar, including staff bookings, functions and events
• Coordinating internal communications, including the weekly staff bulletin
• Driving continuous improvement initiatives and maintaining effective administrative processes
• Providing executive and administrative support to the Leadership Team as required

About you

To be successful in this role, you will demonstrate:

• Experience in office administration, office management, business support or executive assistance
• Proven leadership skills, with the ability to motivate, support and develop team members
• Exceptional organisational and time-management skills, with the ability to manage competing priorities
• Highly developed communication and interpersonal skills
• A strong customer service focus and commitment to professional service delivery
• Advanced proficiency in Microsoft Office applications, particularly Word, Excel and Outlook
• The ability to maintain confidentiality and exercise sound judgement and discretion
• A demonstrated understanding of, and commitment to, child safety and a willingness to comply with all College child safety policies and procedures
• An understanding of and commitment to the ethos and values of Damascus College as a Catholic school in the Mercy tradition

Why Damascus College?

At Damascus College, you will find:

• A welcoming, inclusive and values-driven community
• Professional learning and career development opportunities
• A collaborative and supportive workplace culture
• Modern facilities and well‑resourced learning environments
• A stunning natural campus that promotes wellbeing, connection and learning
• The opportunity to make a meaningful contribution to the daily operations and ongoing success of the College

This is an exciting opportunity for an experienced administration professional who enjoys working in a dynamic environment, leading a team, and delivering high-quality support services that enhance the experience of students, families, staff and visitors.

Applications close 9am Monday 16 November 2026.

Damascus College is committed to the safety, wellbeing, and inclusion of all children and young people. All employees and volunteers of the College are expected to share this commitment and contribute to a culture of safety and care.

Damascus College acknowledges the Traditional Custodians of the land on which we learn and work, the Wadawurrung People, and pays respect to Elders past, present, and emerging.