Office Coordinator & Front Office Team Leader

Damascus College Mount Clear; Ballarat; On-site; AUD 60,000 - 75,000; Full time

Job summary

Damascus College Mount Clear is seeking a highly organised, proactive Office Coordinator to lead the Front Office Administration Team and ensure welcoming and efficient reception services for students, families, staff and visitors.

Reporting to the Leader People & Culture, you will oversee a team including Administration Officers, First Aid Officer and College Office Assistant, coordinate daily office operations, and drive continuous improvement of administrative processes.

Qualifications

• Experience in office administration or executive support.
• Proven leadership and ability to develop a team.
• Excellent organisational and time-management skills.
• Strong communication and interpersonal skills.
• Commitment to professional service delivery and discretion.
• Understanding of child safety policies and procedures.

Responsibilities

• Leading, mentoring and supporting the Front Office College Administration Team
• Coordinating daily office operations and administrative workflows
• Managing reception and customer service functions
• Overseeing the College's first aid administration and compliance requirements
• Coordinating office resources, supplies and equipment
• Supporting the operation of College communication systems and administration platforms
• Managing the Damascus Events Centre (DEC) calendar, including staff bookings, functions and events
• Coordinating internal communications, including the weekly staff bulletin
• Driving continuous improvement initiatives and maintaining effective administrative processes
• Providing executive and administrative support to the Leadership Team as required

Skills

Leadership

Office administration

Time management

Communication

Customer service

Confidentiality

Child safety

Catholic ethos

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

Damascus College Mount Clear is seeking a highly organised, proactive Office Coordinator to lead the Front Office Administration Team and ensure welcoming and efficient reception services for students, families, staff and visitors.

Reporting to the Leader People & Culture, you will oversee a team including Administration Officers, First Aid Officer and College Office Assistant, coordinate daily office operations, and drive continuous improvement of administrative processes.