School Events & Administration Lead

Department of Education Victoria; Melbourne; Vor Ort; AUD 65.000 - 85.000; Vollzeit

Benefits dieser Stelle

Flexible working arrangements

Professional development opportunities

Induction and ongoing support

Zusammenfassung

Department of Education Victoria in South Yarra, Melbourne, is seeking an Administration and Events Support Officer to manage high-quality administrative tasks and coordinate school events. The role supports planning, organisation, and delivery of events and meetings while maintaining effective systems and professional customer service.

The position requires excellent organisational skills, attention to detail, and the ability to manage competing priorities within a positive school environment.

Qualifikationen

• Relevant qualifications in administration, business, events management or a related field are desirable.
• Current Working with Children Check (Employee).
• Demonstrated commitment to child safety and wellbeing.
• Understanding of, or willingness to learn, Victorian Government School operations, policies and procedures.

Aufgaben

• Provide comprehensive administrative support to school leadership and staff.
• Support reception and front-of-house services, responding to enquiries from students, parents, staff and visitors.
• Assist and support other administration roles
• Assist with coordination of room bookings, meeting logistics and visitor management processes.
• Coordinate the planning and delivery of school events, excursions, conferences, professional learning activities and community engagement events.
• Develop event schedules, run sheets and logistics plans including booking of travel and accommodation for staff
• Liaise with internal and external stakeholders, suppliers, venues and service providers.
• Coordinate event registrations, communications and attendee management.
• Arrange catering, equipment, audiovisual requirements and venue preparation.
• Process associated purchase orders and invoices.
• Provide on-site operational support during events and resolve issues as they arise.
• Strong interpersonal skills with the ability to engage effectively with diverse stakeholders
• Maintain effective communication with staff, partner organisations and external providers.
• Work with marketing officer to support preparation of promotional materials, event communications and school notices.
• Support the management of the school's online platforms and communication channels as required.
• Build positive working relationships with stakeholders and represent the school in a professional manner.
• Support compliance with Department of Education policies and school procedures.
• Maintain confidentiality and manage sensitive information appropriately.
• Assist with emergency management, occupational health and safety and risk management requirements relating to events and administrative operations.
• Ensure events and activities are conducted in accordance with school policies and relevant legislative requirements.

Kenntnisse

Administration experience

Event coordination

Customer service

Multitasking

Microsoft Office Suite

Outlook

Word

Excel

Teams

PowerPoint

Communication skills

Independence

Ausbildung

Relevant qualifications in administration, business, events management or related field

Working with Children Check (Employee)

Commitment to child safety and wellbeing

Understanding of Victorian Government School operations and policies

Tools

Microsoft Office Suite

Outlook

Word

Excel

Teams

PowerPoint

Jobbeschreibung

Department of Education Victoria in South Yarra, Melbourne, is seeking an Administration and Events Support Officer to manage high-quality administrative tasks and coordinate school events. The role supports planning, organisation, and delivery of events and meetings while maintaining effective systems and professional customer service.

The position requires excellent organisational skills, attention to detail, and the ability to manage competing priorities within a positive school environment.